Project Coordinator

Who are we?

Howden is a collective - a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 18,000 employees spanning over 100 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities - work / life balance, career progression, sustainability, volunteering - you’ll find like-minded people driving change at Howden.

Role Purpose

The Project Coordinator / PMO Assistant supports the successful delivery of a large business integration programme by providing administrative, organisational, and reporting support to the Project Manager. The role ensures that project activities, meetings, documentation, and communications are well-coordinated, accurate, and timely.

The role includes occasional management of workstreams / initiatives or projects and chairing regular project related meetings.

Key Accountabilities
- Project Support & Administration
- Maintain and update programme documentation (plans, registers, status reports, RAID logs, action trackers).
- Support the scheduling and running of meetings, workshops, and project reviews.
- Track progress against milestones and flag variances to the project manager.
- Obtain updates where required from work steams/project teams.
- Reporting & Monitoring
- Prepare and circulate progress reports, dashboards, and meeting minutes.
- Assist with the preparation of Governance meetings including Steer-Co packs.
- Monitor budgets, resource usage, and timelines where required.
- Support risk, issue, and dependency tracking across internal and external resources.
- Communication & Stakeholder Engagement
- Act as a point of contact for the programme team and stakeholders.
- Ensure effective distribution of programme information and updates.
- Support change management and stakeholder communications.
- Tools & Systems
- Use project management tools (e.g. Monday.Com)
- Maintain accurate filing of project documents in shared systems.

Skills & Experience
- Strong organisational and planning skills.
- Team player with good interpersonal skills
- Attention to detail and ability to manage multiple priorities.
- Good written and verbal communication skills.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
- Familiarity with project management tools and methodologies (Agile, Waterfall, PRINCE2, PMI).
- Problem-solving and proactive approach to supporting delivery.
- Previous experience in an administrative, coordination, or assistant role within projects/programmes.
- Knowledge of and formal certification in project management methodologies (desirable but not essential - e.g. PRINCE2 Foundation).

Experience of working in a fast-paced, deadline-driven environment

What do we offer in return?

A career that you define. At Howden, we value diversity - there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:
- Our successes have all come from someone brave enough to try something new- We support each other in the small everyday moments and the bigger challenges- We are determined to make a positive difference at work and beyond

Reasonable adjustments

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.
- Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.

Fixed Term Contract (Fixed Term)