Project Executive

2 days ago

Remote, Singapore Swing Architects Full time $40,000 - $60,000 per year

We are seeking a detail-oriented, contract-savvy candidate with strong knowledge of SIA Building Contract and PSSCOC to support our project, contract administration, and documentation work.

This role is ideal for someone with a Quantity Surveying or Architectural background who enjoys structure, clarity, and the technical side of project management. You will work closely with the Principal Architect on contract matters, site administration, documentation, and consultant coordination.

You will play a key role in ensuring contractual compliance, clear communication with contractors, and tracking of project deliverables.

Key Responsibilities

Assisting Contract Administration

  • Interpret, apply and advise on SIA 2016 and PSSCOC contract conditions
  • Prepare, issue, and track Architect's Instructions (AIs), Change Orders, NCRs, CFIs, and project correspondences
  • Review contract clauses and ensure compliance across project stages
  • Assist in preparation and review of contractual documentation and submissions

Cost & Variation Management

  • Assist in assessment of Variations / VOs
  • Prepare supporting documents, breakdowns, and comparisons
  • Coordinate with QS and contractor on cost submissions
  • Monitor cost impacts related to changes and site conditions

Site & Project Coordination

  • Attend site meetings remotely, minute-taking, and follow-up on action items
  • Track progress vs contractual obligations
  • Coordinate with consultants, RTO, and contractor on contractual or compliance matters
  • Assist in managing RFIs, method statements, and approvals

Documentation & Reporting

  • Maintain organised project records and contract logs
  • Update project registers: AI log, RFI log, VO log, material submissions, shop drawings
  • Support in preparing reports, certificates, and contract-related documentation
  • Ensure alignment between architectural drawings, specifications, and contract requirements

Requirements

  • Diploma or Degree in Quantity Surveying, Architecture, Project Management, or similar field
  • Strong knowledge of SIA Building Contract and/or PSSCOC
  • At least 2–5 years experience in consultancy, QS practice, or contractor environment
  • Familiar with contract workflows, timelines, and documentation standards in Singapore
  • Excellent written and verbal communication skills
  • Highly organised, meticulous, and comfortable with tracking details
  • Able to work independently and coordinate across multiple parties
  • Bonus: Experience with site certification, contract claims, extension of time (EOT), loss & expense (L&E), and assessment of variation submissions

Nice-to-Have (Optional)

  • Experience supporting an Architect or QS in consultancy environment
  • Familiarity with SCDF, BCA, and local authority submission processes
  • Experience in site supervision coordination
  • Working knowledge of Microsoft Office, Adobe Acrobat, and project coordination tools

Working Arrangement

  • Full-time
  • Remote
  • Opportunity for long-term growth into PM/CA role

Job Types: Full-time, Part-time

Pay: $1, $2,800.00 per month

Benefits:

  • Professional development

Work Location: Remote

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