Accounts Executive
1 week ago
**Job Highlights**:
- ATTRACTIVE BENEFITS
- CAREERS GROWTH
**Job Description**:
**Accounts Payable Task**
- To review all purchase invoices for appropriate documentation and obtain approval from the delegated authorities prior to payment
- To prepare fixed and variable monthly cost forecast payment report two months ahead before all payments are made to ensure sufficient funds in the bank accounts at all times
- To process the three-way P.O. matching invoices by ensuring the purchase order would match with the purchase invoice and the supplier’s delivery note
- To prioritize payment of invoices according to cash discount potential, payment terms and to process online GIRO payments, FAST payments and cheque payments via the OCBC and DBS bank tokens
- Respond to all vendor enquiries
- Reconcile supplier statements if there are any disputes and to correct the discrepancies
- Assist the Finance Manager/ Accounts Manager in the month end closing and the filing of GST on a quarterly basis
- Assist in the monthly preparation and submission of CPF by the 14th for all employee of GATES PCM Construction Ltd
- To maintain the files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices and updating the payment and vendor files with the appropriate file numbers
- To assist the Finance Manager/ Accounts Manager with analysis of company’s financial performance, monitor, project costing and budgetary report matters as needed
- To ensure all records of purchases and payments are accurately update in Synergix software
- To prepare monthly bank reconciliations and maintaining the general ledger in Synergix software on a daily basis
- To handle and prepare all petty cash claims after obtaining approval from the Finance Manager/ Accounts Manager
- Preparing all relevant audit schedules from the general ledger and reports which could be obtained from Synergix software
**Accounts Receivable Tasks**
- To ensure all sales invoices are timely and accurately updated on a daily basis on Synergix software
- To prepare projects
- To assist the Finance Manager in establishing, reviewing and enhancing the internal control processes that govern the finance department
- To prepare and maintain the Fixed Asset Register for all projects
- To be involved in the full spectrum of closing activities including processing of accruals and period-end journalisation on a monthly basis
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