HR & Payroll Specialist

**About Us**:
**Position Purpose**:
This position is responsible for the efficient handling of all payroll and HR administrative functions in Australia and Singapore. Responsibilities include payroll submissions, completing documentation required for local authorities and maintaining confidential personnel files. This role coordinates starter and leaver information, acquires approvals, processes required notifications and updates data in SAP and various HR systems. This role also has responsibilities for supporting a number of HR processes and services as well as ensuring the implementation of new HR processes and systems. A clear understanding of both HR and commercial operational integration is critical.

Daily interactions with Senior Management and Team Members at all levels within the Corporate Branches in EMEAA, the Payroll team in UK and North America and the HR team, as well as external businesses and authorities. The ability to work across different countries as well as a professional, customer focused approach both internally and externally are a key requirement for this role. Confidentiality needs to be ensured in all matters

**Key Job Activities**:

- Collate all payroll information and send to the Payroll team in the UK/North America. Coordinate with the local payroll provider in Australia
- Ensure the required documentation for payroll and employee information is completed in an accurate and timely manner. This includes sickness reports, starter, leaver notification, references, statistical information etc.
- Prepare employment contracts for new starters via HR system
- Provide support in the administration of benefits where applicable, e.g. company cars, superannuation, medical etc.
- Assist with processing invoicing information for HR invoices
- Update information on SuccessFactors or in an HR System in line with existing guidelines
- Collate relevant data for Labour, Equity and employment legislation/regulations and advise on compliance
- Provide HR advice and support to management on Employee relations and employment law issues (e.g., performance improvement plans, discipline letters, termination letters), escalating issues to the HR Director APAC, as required
- Assist in implementing and global and EMEA HR projects and initiatives
- Provide support in the administration of HR Systems (SuccessFactors)
- Ensure all internal administration and approval processes are followed for new starters. Ensure the Approval to Hire authorisation has been obtained before the recruitment process starts, the appropriate payroll and payment forms have been completed, etc.
- Manage new hire approval process and ensure vacancies are posted in line with agreed timelines
- Support management with the implementation of the Performance Management Program, ensuring that goals and objectives are cascaded, check-point and year-end review meetings occur and individual development plans are documented and implemented
- Co-ordinate annual pay review and bonus processes
- Coordinate and provide support to various training programs and initiatives (e.g., New Hire Orientation, management training) and keep required training and cost records
- Ensure visa sponsorship is maintained and lead process to obtain or renew immigration visa as required
- Support and contribute to HR and business reporting requirements
- Provide administrative support in confidential matters to the Country Manager, as required.

**Education**:
**Experience (North America & LATAM)**:
**Experience (EMEAA)**:

- Proven experience in a Human Resources environment is required
- Computerized payroll experience with multiple interfaces - familiarity with Ceridian and ADP an asset
- Understanding of payroll process in a multinational organization
- Knowledge of payroll tax legislation
- Experience in a multi-site operation is desirable
- Experience with a North America based multinational organization is preferred

**Certifications and/or Licenses**:
**Benefits**:
**_ Disclaimer:_**:
The above description is meant to provide a summary of the nature and level of work being performed; it should not be construed as an exhaustive list of all responsibilities, duties and requirements of the job. This document does not create an employment contract, implied or otherwise. Stericycle will consider requests for workplace accommodations for protected physical or mental limitations in accordance with its human resources policies and local laws. To the extent permissible under local law, and consistent with business necessity, Stericycle reserves the right to modify the content formally or informally, either verbally or in writing, at any time with or without advance notice.