Receptionist / Office Administrator
3 days ago
**Company Description**
The future. It’s on you. You & Western Digital.
We’ve been storing the world’s data for more than 50 years. Once, it was the most important thing we could do for data. Now we’re helping the world capture, preserve, access and transform data in a way only we can.
The most game-changing companies, consumers, professionals, and governments come to us for the technologies and solutions they need to capture, preserve, access, and transform their data.
But we can’t do it alone. Today’s exceptional data challenges require your exceptional skills. It’s You & Us. Together, we’re the next big thing in data. Western Digital® data-centric solutions are found under the G-Technology, HGST, SanDisk®, Tegile, Upthere, and WD® brands.
Western Digital participates in the E-Verify program in the US. For more information click here. Este empleador participa in E-Verify.
**Job Description** Role & Responsibilities**
- Answer and forward incoming phone calls
- Manage all aspects of visitor registration: visitors sign in/out, issuing visitor badge etc as well as for visiting employees
- Manage office Inventory: stationery, pantry items etc
- Office Rental/Maintenance issues: point of contact with Building management for daily operations of the office (eg: air conditioning, lifts, light fixtures etc)
- Oversee meeting room cleanliness and operability.
- Business Travel Account Management: Work with AMEX and our Finance team to coordinate travel payments as needed
- Collaborating with TA / IT team on employee service, to ensure smooth onboarding experience for new hires and offboarding for exiting employees
- Mail: Sorting, distributing and managing incoming and outgoing mail and packages
- Coordinating local and overseas courier and shipment (DHL/Fedex)
- Plan and execute office events eg: Quarterly birthday celebrations, office gatherings, Year end/CNY luncheon/dinner
- Issuing PR/PO as needed.
- Fire warden/emergency point of contact and first aid officer
- Management of employee lockers
- Maintain reception area
- Helping Sale Organization team to send product samples & POP materials etc to APAC Sales/Agencies/Vendors/Distributors;
- Manage Office’s budget Monthly expenses, recording and including petty cash
- Manage Janitorial service, HVAC maintenance at IT Hub, CEO Office, Comm and Board Room, Dish-washer, water sink maintenance.
**Qualifications**
- Minimum Diploma holder
- Minimum 3 years of working experiences
- Proven work experience as a Receptionist, Front Office Representative, or a similar role
- Solid written and verbal communication skills
**Additional Information
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