Executive Assistant

*Job Description: Executive Assistant to Executive Group Director*

*Location:* Singapore (Hybrid - Virtual & On-site as required)

*Employment Type:* Full-time/Part-time

*About the Role*

We are seeking a highly organized, resourceful, and proactive *Executive Assistant (EA)* to provide professional and personal support to the *Executive Director of a leading real estate company in Singapore*. This role requires a strategic thinker with strong administrative capabilities, excellent communication skills, and the ability to operate effectively in both virtual and in-person settings.

The Executive Assistant will act as a trusted partner to the Sales Director, ensuring seamless management of daily operations, client interactions, and sales team support.

*Key Responsibilities*

*Executive Support*
- Manage the Sales Director’s calendar, including scheduling internal/external meetings, property site visits, client appointments and personal schedule.
- Organize domestic and international travel arrangements (flights, accommodation, itineraries).
- Anticipate the Director’s needs, ensuring their time is optimized for high-value activities.

*Sales & Client Coordination*
- Assist in managing client relationships: liaise with buyers, sellers, developers, and agents on behalf of the Director.
- Support in the preparation and managing of property marketing materials, property listings and client proposals.
- Coordinate property showings, and networking events (both virtual and on-site).

*Team & Office Operations*
- Assist in preparing sales contracts, agreements, and compliance documentation.
- Maintain digital filing systems (CRM, shared folders, property databases).
- Support recurring team meetings: agenda preparation, notes/minutes, and action tracking.

*Ad-hoc & Strategic Support*
- Conduct research on market trends, competitor activities, and new property launches.
- Track key deadlines for projects, marketing campaigns, and client deliverables.
- Provide onsite support during property launches, sales events, and client meetings (when required)

*Requirements*

*Qualifications & Experience*
- Diploma/Degree in Business Administration, Real Estate, or related fields.
- *1-2 years’ experience* as an Executive Assistant, Personal Assistant, or Sales Coordinator (real estate industry experience strongly preferred).
- Positive work attitude and openness to learn will be considered over qualifications and work experience
- Strong organizational, multitasking, and problem-solving skills.
- Familiarity with CRM systems (e.g., Zoho, HubSpot, or property-specific CRMs) is a plus.

*Key Attributes*
- Discretion and ability to handle sensitive information with confidentiality.
- Excellent written and verbal communication skills in English (Mandarin knowledge is an advantage to liaise with Chinese clients).
- A proactive self-starter who anticipates needs and takes initiative.
- Flexible to work both virtually and on-site (site visits, events, and client meetings).
- Strong interpersonal skills and professional presence.

*Working Arrangement*
- *Hybrid role*: primarily remote, with in-person requirements for property viewings, events, and key meetings.
- Working hours: flexible

*Compensation & Benefits*
- Competitive salary based on experience.
- Performance-related incentives.
- Opportunities for professional development and growth in the real estate sector.
- Dynamic working environment with exposure to high-value real estate transactions.

**Job Types**: Part-time, Contract, Fresh graduate
Contract length: 12 months

Pay: $800.00 - $1,500.00 per month

Expected hours: 10 - 20 per week

**Benefits**:

- Flexible schedule
- Professional development
- Work from home

Work Location: Hybrid remote in Singapore 237994