Senior Executive/Executive

6 days ago

Central Region, Singapore PSB Academy Pte Ltd Full time $60,000 - $120,000 per year

Manage the entire assessment administrative process for PSB and University Programmes for main and re-examination / deferred examination / supplementary examination / quizzes / class tests / mid-term tests / deferred or re quizzes and re class tests

Liaise with University partners, overseas PSB colleges, appointed vendors, internal / external stakeholders and invigilators on assessment and exam administration matters.

Examination Operations Management

  • Manage confidential student and examination data in our student and learning management systems.

  • Pre-assessment (Quizzes, Class Tests and Exams)

  • Carry out administrative tasks to prepare for assessment (Quizzes, Class Tests and Exams) in face-to-face examination setting which includes:

  • Liaise with Lecturers and Module Leaders for pre moderation of examination question paper

  • Resource planning including booking of exam venue and invigilator deployment
  • Updating examination schedule accurately
  • Preparing quizzes, class tests and exams materials for Assessment/ Examination Day held in campus/ online
  • Briefing invigilators as needed to ensure smooth running of the assessment/ Examination

Actual Day operations

  • Manage face-to-face/ online examination and quizzes, / class test held in Campus
  • Ensure the smooth running of the examinations
  • Work with invigilators to ensure that exam procedures are adhered to
  • Handle academic misconduct cases and any issues on day of examinations

Post-assessment (Quizzes, Class Tests and Exams)

  • Carry out administrative tasks for post assessment process for face-to-face assessments, which include:
  • Ensuring that the markers adhere closely to the marking of scripts timelines
  • Preparing and liaising with academic faculty member for post moderation
  • Updating graduating status of students at Examination and Awards Board and in the Student Management System

Prepare and Manage University Examination Board

  • Liaise with University Partners for pre and post moderation work
  • Carry out administrative tasks to prepare for the Board meeting

Administrative work, including

  • Process exam-related procurement/finance matters promptly according to timelines

New programme exam operations

  • Attend programme briefings, obtain required information and plan for the 1st assessment / exams
  • Liaise with internal and external stakeholders to work out assessment processes and processing timelines
  • Draft assessment / exam work process for the new programme

Internal and External Stakeholder management

  • Work with School (Operations and Academics) on related examination operations
  • Liaise and coordinate with outsourced business partner on the monitoring and tracking of work processes
  • Manage the assignment and deployment of invigilators for online and onsite campus exams

Others

  • Any other duties as required by the Reporting Officer from time to time.

Requirements

  • Degree in any field
  • 1- 5  years of experience would be an added advantage (Fresh graduates are welcome to apply.)
  • Work experience in managing examinations, or similar environment and role.
  • Excellent organizational and multitasking skills
  • Strong communication and interpersonal skills with various stakeholders
  • Detail-oriented, and able to maintain accurate records
  • Ability to priortise workload and meet timeline
  • Ability to work under pressure during examination periods.
  • Willing to work 1-2 hours beyond the official working hours as and when examinations are mounted in the weekday evening and Saturday.

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