Admin Executive

6 days ago

Geylang, Singapore Tiny Mountains Full time $39,900 per year

About Tiny Mountains

Tiny Mountains is a preschool multi-sports enrichment company with a twist - our coaches sing, strum the ukulele, and tell stories to make movement magical for children aged 2 to 6. Our mission is to nurture joyful, confident movers through music, sports, and storytelling.

Role Overview

We're looking for an organised, resourceful, and friendly Admin Executive to keep our operations running like clockwork. You'll be the behind-the-scenes hero making sure schedules align, paperwork is in order, and communication flows smoothly between our team, partners and parents.

Key Responsibilities

  1. Administrative Support

  2. Coordinate class schedules, coach rosters, and incoming bookings.

  3. Prepare and maintain attendance sheets, personnel records, as well as managethe distribution and collection of contracts.

  4. Communication

  5. Serve as the first point of contact for enquiries from parents, preschools, and partners via email, phone, WhatsApp, or other communication platforms.

  6. Provide timely, accurate, and friendly responses to enquiries, ensuring that all stakeholders feel informed and supported.
  7. Communicate class updates, schedule changes, and important notices to coaches, preschools, and parents in a clear and professional manner.
  8. Maintain consistent, warm, and professional communication to build trust and strengthen relationships with all stakeholders.

  9. Support the company's positive brand image through every interaction, both written and verbal.

  10. Records & Compliance

  11. Maintain accurate and organised records of coach documents, preschool agreements, class schedules, and any other operational documents.

  12. Ensure all documentation is properly filed, updated, and accessible when needed.
  13. Track key dates for contract renewals, training certifications, and other compliance deadlines.

Requirements

  • Strong organisational and multitasking skills.
  • Good written and verbal communication skills.
  • Proficiency in MS Office / Google Workspace.
  • Able to work independently with minimal supervision.
  • Positive attitude and enjoys keeping things in good order.

What We Offer

  • Flexible working arrangements (remote work possible).
  • Fun, collaborative work culture.

Job Type: Full-time

Pay: $2, $3,300.00 per month

Benefits:

  • Flexible schedule
  • Work from home

Work Location: Hybrid remote in Singapore 388399

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