Senior / Associate Executive (Quality Management)

2 weeks ago

Central Region, Singapore National Cancer Centre Singapore Pte Ltd Full time $40,000 - $60,000 per year

About Us

The National Cancer Centre Singapore (NCCS) is a leading national and regional tertiary cancer centre, attending to the majority of cancer cases in Singapore's public healthcare sector. We offer world class oncology care by having the best talent, doing robust clinical and translational research and leading education efforts to improve cancer outcomes. Join us to build a meaningful career and offer patients hope for a cancer-free tomorrow.

About the Role

As a Senior / Associate Executive, you are responsible for administrative support to ensure efficient and effective operations within the department. This multifaceted role encompasses a wide range of tasks, including administration operations, IT support, inventory verification, event and meeting coordination, and calendar management. The position serves a crucial in coordinating and maintaining smooth departmental operations and functions.

Some of the Key Responsibilities include:

  1. Administrative Support

  2. Process and manage documents/correspondence

  3. Coordinate internal/external communications
  4. Track and process claims/reimbursements
  5. Arrange travel and accommodation bookings
  6. Manage office supplies and equipment
  7. Coordinate corporate gifts and welfare matters

  8. Manage calendar invites and scheduling

  9. Meeting & Project Support

  10. Prepare PowerPoint presentations

  11. Take and distribute accurate meeting minutes
  12. Track and follow up on action items
  13. Schedule and coordinate meetings

  14. Prepare meeting materials and agendas

  15. Operations Management

  16. Department liaison (HR, MMD, IT and other departments)

  17. Financial transactions and documentation
  18. Maintain department records and databases

  19. Support department events and activities

  20. IT & Facility Support

  21. IT equipment lifecycle and inventory

  22. Meeting room bookings
  23. Event planning and catering arrangements

Job Requirements

  • Diploma holder in any discipline
  • Proficient in computer applications including Microsoft Office (Excel, Powerpoint, Word)
  • Excellent communication and interpersonal skills
  • A team-player, able to work independently with minimal supervision
  • Meticulous with good organizational and writing skills
  • Driven, self-motivated and able to multi-task
  • At least 2 – 3 years' experience in a healthcare setting is preferred

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