Legal Secretary

Withers KhattarWong LLP

Job title: Legal Secretary – Private Client & Tax

Division: Private Client and Tax (US Tax Team)

Location:       Singapore

About Withers KhattarWong LLP

Withers KhattarWong LLP, a Singapore law practice, is a member of Withers, and one of Singapore's longest established and largest full-service leading law firms. As one of the largest international law firm in Singapore, clients have access to lawyers who are qualified to practice a wide range of jurisdictions including Singapore, Japan, Philippines, Indonesia, Malaysia, UK and U.S. amongst others. We work closely with our Hong Kong and Tokyo offices to cover the region.

What are we looking for?

We are looking to recruit an experienced legal secretary to join the Withers KhattarWong secretarial team.  Our secretaries typically support a partner and several other lawyers.  The role will at times be demanding and fast paced so you will need to be an efficient worker who is organized, meticulous, self-motivated, resourceful and can prioritise, multi-task and work effectively under pressure.  You will also need to be an excellent communicator, a team player and have integrity to handle highly confidential information appropriately.

While we consider our secretaries to be part of one large team, we are currently looking for someone to support fee earners in our Private Client & Tax (US Tax) division. Fluency in English, both spoken and written, is essential.

Areas of focus and responsibilities

• Providing effective communication support to the fee earners and their clients
• Providing seamless secretarial support (including day to day diary management, making travel arrangements, processing expenses and filing - both electronic and hard copy)
• Bulk printing, scanning and photocopying, editing, formatting, word and PowerPoint processing and assisting in other administrative matters.
• Contributing to the practice group organisation by opening client and matter files, assisting with conflict check submissions, facilitating the KYC procedure and updating client management database
• Assisting in the monthly billing process by producing bills using our finance and time recording systems and resolving account queries

This list of duties and responsibilities is not exhaustive.  It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.

Technical skills and qualifications

• GCE O-level standard and ideally hold a secretarial diploma
• High technical competency with the ability to use your initiative to adapt, be comfortable with driving change and to think laterally
• You will of course be organised and enjoy paying attention to detail
• Logical thinker with good problem-solving skills
• Passionate and enthusiastic about providing exceptional client service
• Excellent communication skills and high levels of interpersonal skills
• The ability to stay calm under pressure
• Enjoy being a team player, with a flexible and can-do attitude and approach
• Self-motivated and goal focused, you will enjoy change and variety, and thrive under pressure
• Experience in the legal sector is desirable with familiarity of the range of work and type of documents that are typical in Private Client & Tax practices or Corporate law practices.

About Withers

A law firm focused on people, performance, and collaboration.

For the past 125 years, we have supported some of the world's most remarkable people and organizations at defining moments in their lives.

As the global private client firm, we are trusted advisors to families, founders, fiduciaries and businesses – and more than this, to governments, charities and financial institutions.

We structure, grow and preserve capital. We protect reputations and relationships, ideas and innovations. We secure our clients' legacies across generations.

We are united in our commitment to integrity, quality and collaboration. We have a culture of high performance and deliver excellent service consistently across the firm. We provide tailored solutions built on trust and partner with our clients to achieve their goals.

Many of our clients are shaping the future, and creating solutions to tackle many of the world's problems. It makes for a fascinating and challenging practice.

Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, buying a home or protecting and defending their interests.

To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. And we are agile – focusing on strategy rather than rigid ideas and traditional hierarchy.

We are delighted that we have been awarded Mansfield Certification Plus in relation to our recruitment and leadership progression efforts in the US and UK. This certification is an encouraging milestone as we continue to champion diversity within our organization and in the wider legal sector.

Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.

Information for Recruitment Agencies

Withers endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withers operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is the policy of Withers to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job.