Procurement Executive

4 days ago

East Region, Singapore Manna Pot Catering Pte Ltd Full time $40,000 - $80,000 per year

Key Responsibilities:

Manage local procurement for whole company

  • Sourcing of new products and suppliers
  • Engage in negotiations with suppliers/vendors for best price
  • Enter into contract with suppliers
  • Manage product returns
  • Handle daily purchase requisitions
  • Consolidate Purchase Requisition and convert to Purchase Order
  • Source for alternatives in OOS situations
  • Decide validity of Purchase Requisition

Management of item master

  • Creation of new items & vendors in the ERP System
  • Manage overseas procurement for whole company
  • Create PO for overseas purchases (Linda/Taobao (includes Soon and Bel))
  • Liaise with freight forwarder regarding shipment of goods
  • Submit invoices/ claims/ payments receipts to Finance department
  • Manager suppliers/ vendors (vendor management)
  • Manage the quality provided by vendor - gather feedback from users regarding product/ handle quality issues and inform suppliers/ vendor

Liaise with Finance department on payment

  • Develop and implement strategies for purchasing areas aligned with the Company's food and beverage objectives
  • Maintain par level of stocks, complete requisition for additional supplies as appropriate
  • Maintain and research pricing for all purchased goods and conduct vendor assessment
  • Maintain all records needed for accounting
  • Maintain all specifications and update them in conjunction with the chef on a constant basis
  • Monitor and forecast upcoming levels of demand
  • Manage the operations of purchasing department
  • Source and recommend potential suppliers in accordance with company's procurement  procedures
  • Negotiate for the best price for goods without compromising quality to ensure cost savings
  • Handle day to day purchasing operation from quotation to proposal
  • Handle Purchase Orders, Purchase Requisitions, Invoices and Delivery Orders
  • Ability to rectify discrepancies in orders
  • Analyze trends and market conditions for pricing, availability, lead time and capacity of goods and services
  • Analyze market trends and collaborate with senior management and marketing department to come out with new promotions
  • Make purchases from overseas including equipment and customized products
  • Menu item programming as well as supplier and inventory maintenance for ERP systems
  • Any other ad-hoc duties

Requirements

· Minimum 2 years of procurement experience in F&B industry

· Effectively bilingual in English and Chinese language to liaise with various departments/ vendors

· Ability to work independently as well as within a team

· Able to multi-task and work within tight deadlines

· Good negotiation skills

· Working knowledge of various computer software programs (MS Office and ERP system)

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