account and admin executive

5 days ago

Central Region, Singapore International Service Apartments Pte Ltd Full time $30,000 - $60,000 per year

Position: Administrative Executive

Location: Singapore

Important Notes:

  • Prior work experience in Singapore will be an advantage.
  • Selected candidate must work and reside in Singapore.
  • Accommodation is not provided.

Work Hours
  • Monday to Friday: 9:30 AM – 6:30 PM (1-hour break)
  • Saturday: 12:00 PM – 4:00 PM

Key Responsibilities

Daily Tasks:

  • Prepare folders and keycards for condominium units
  • Prepare top-ups and deliver to condo/Raeburn/Amber
  • Assist in arranging logistic schedules
  • Request and follow up on meter readings
  • Prepare monthly and check-out utilities invoices
  • Check, send, and reply to emails; follow up on utility invoice payments
  • Handle cash settlement for Amber and Raeburn
  • Update CRM (Customer Relationship Management) records
  • Track daily attendance of office staff (back office)
  • Update inventory and furniture movements with operations team

Weekly Tasks:

  • Create invoices in Xero (upon manager's approval)
  • Prepare utilities invoices to clients (Excel format)

Monthly Tasks:

  • Conduct office monthly stock checks
  • Conduct Raeburn and Amber monthly stock checks
  • Maintain inventory spreadsheets for Raeburn, Amber, and Office

Ad Hoc Tasks:

  • Cover reception desk at Amber (ISA Hotel)
  • Handle procurement for Raeburn, Amber, Condo, and office needs
  • Arrange furniture moves (via company van)
  • Prepare deposit refunds (relief duty)
  • Reconcile bank statements (relief duty)
  • Submit daily cash settlement reports for Amber and Raeburn
  • Manage Raeburn reception desk/housekeeping inspection (relief duty)
  • Support accounts payable and receivable (relief duty)

Requirements
  • Proficiency in Microsoft Office
  • Familiarity with Xero accounting system
  • Minimum Diploma qualification
  • Open to all applicants; however, due to quota restrictions, only Employment Pass holders are eligible

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