Executive Assistant

16 hours ago

Clarke Quay, Singapore Zouk Singapore Full time $20,000 - $60,000 per year

We are looking for an Administrative Assistant to support the executive team; primarily the regional Senior Director of Operations for an international lifestyle and hospitality group. The ideal candidate will be proactive, adaptable, and organized, with the ability to liaise with cross-functional teams. Must demonstrate strong written and verbal communication, attention to detail, and be comfortable handling confidential matters with discretion.

JOB RESPONSIBILITIES

  • Draft, proofread, and prepare presentations and other key documents
  • Act as a liaison with internal/external stakeholders, maintaining strong relationships and handling inquiries in an efficient manner
  • Handle sensitive information with discretion and professionalism
  • Coordinate meeting arrangements across multiple time zones and markets
  • Support project management initiatives by tracking deliverables and deadlines
  • Partner with other management and administrators within the HQ Office to ensure appropriate coverage
  • Oversee local and international travel logistics, including expense claims and last-minute changes

PROFESSIONAL SKILLS & QUALIFICATIONS

  • Proficiency with Microsoft Office Suite (Outlook, Excel, Powerpoint, Word)
  • Outstanding organizational and time management skills, with the ability to manage multiple priorities effectively
  • Strong critical thinking and problem solving skills
  • Prior experience supporting executives or senior management preferred

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