Deputy Church Office Administrator

7 days ago

West Region, Singapore Methodist Church of the Incarnation Full time $60,000 - $120,000 per year

This is a Senior Executive role with primary responsibility to manage the administration of the office, staff, volunteers, liaison for agencies both internal and external, as well as providing accounts support to finance committee for the smooth flow of ministries at MCI (Methodist Church of the Incarnation).  She/he will be the deputy office administrator and works closely with the office administrator.

RESPONSIBILITIES

A. Administration

  1. Manage staff to do the following:

  2. Handle walk-in / telephone / email / mail enquiries.

  3. Maintain the Schedule of Booking of rooms.
  4. Prepare materials for Church services, programs, and events.
  5. Prepare materials for Church programs and events.
  6. purchase office stationery and refreshments for meetings and events.
  7. To accept any additional duties as requested by the Pastor's Office or Office Administrator.
  8. Insurance & renewal
  9. Work with IT volunteers and staff on Office 365 renewal admin
  10. Work with IT volunteers and staff on Cybersecurity
  11. Work with staff and volunteers to support major church events
  12. Work with staff and volunteers to ensure services are conduct smoothly
  13. Be the liaison officer/point-of-contact for TRAC
  14. Be the liaison officer/point-of-contact for government agencies in matters related to the church.

B. Finance

Work with the Church Office Administrator on the following:

  1. Work with Finance Chairperson on financial forecast and updates on finance status of the church operations.
  2. Work with Finance Chairperson and finance committee to ensure procedures are according church finance manuals.  To update the finance manuals where relevant for finance committee deliberation by finance chairperson.
  3. Work with finance chairperson and treasurer by giving data support to quarterly LCEC meetings and TRAC meetings
  4. Count cash and cheques received over the previous week together with the OA.
  5. Bank in cash and cheques weekly.
  6. Prepare cheques and payment vouchers.
  7. Post receipts and payments into the accounting software.
  8. Prepare and post monthly journal entries.
  9. Prepare monthly bank and other reconciliations.
  10. Print and file full set of monthly financial statements.
  11. Prepare schedules and supporting documents.
  12. Assist in the preparation of schedules for auditors.
  13. Assist with queries from internal & external auditors.

QUALIFICATIONS

  1. 3 to 5 years working experience as an office administrator
  2. Aligned to organizational values and mission
  3. Proficient in Microsoft Office and an accounting software
  4. A team player with good interpersonal skills
  5. Teachable, proactive, and versatile
  6. Willing to take on new challenges
  7. Certificate or Diploma in accounting and/or relevant experience.

Please send your resumes or enquiries to You can also post your resume to Methodist Church of the Incarnation, 31 Teck Whye Lane, Singapore 688798

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