Deputy Church Office Administrator

1 day ago

West Region, Singapore Methodist Church of the Incarnation Full time $60,000 - $120,000 per year

This is a Senior Executive role with primary responsibility to manage the administration of the office, staff, volunteers, liaison for agencies both internal and external, as well as providing accounts support to finance committee for the smooth flow of ministries at MCI (Methodist Church of the Incarnation).  She/he will be the deputy office administrator and works closely with the office administrator.

RESPONSIBILITIES

A. Administration

  1. Manage staff to do the following:

  2. Handle walk-in / telephone / email / mail enquiries.

  3. Maintain the Schedule of Booking of rooms.
  4. Prepare materials for Church services, programs, and events.
  5. Prepare materials for Church programs and events.
  6. purchase office stationery and refreshments for meetings and events.
  7. To accept any additional duties as requested by the Pastor's Office or Office Administrator.
  8. Insurance & renewal
  9. Work with IT volunteers and staff on Office 365 renewal admin
  10. Work with IT volunteers and staff on Cybersecurity
  11. Work with staff and volunteers to support major church events
  12. Work with staff and volunteers to ensure services are conduct smoothly
  13. Be the liaison officer/point-of-contact for TRAC
  14. Be the liaison officer/point-of-contact for government agencies in matters related to the church.

B. Finance

Work with the Church Office Administrator on the following:

  1. Work with Finance Chairperson on financial forecast and updates on finance status of the church operations.
  2. Work with Finance Chairperson and finance committee to ensure procedures are according church finance manuals.  To update the finance manuals where relevant for finance committee deliberation by finance chairperson.
  3. Work with finance chairperson and treasurer by giving data support to quarterly LCEC meetings and TRAC meetings
  4. Count cash and cheques received over the previous week together with the OA.
  5. Bank in cash and cheques weekly.
  6. Prepare cheques and payment vouchers.
  7. Post receipts and payments into the accounting software.
  8. Prepare and post monthly journal entries.
  9. Prepare monthly bank and other reconciliations.
  10. Print and file full set of monthly financial statements.
  11. Prepare schedules and supporting documents.
  12. Assist in the preparation of schedules for auditors.
  13. Assist with queries from internal & external auditors.

QUALIFICATIONS

  1. 3 to 5 years working experience as an office administrator
  2. Aligned to organizational values and mission
  3. Proficient in Microsoft Office and an accounting software
  4. A team player with good interpersonal skills
  5. Teachable, proactive, and versatile
  6. Willing to take on new challenges
  7. Certificate or Diploma in accounting and/or relevant experience.

Please send your resumes or enquiries to You can also post your resume to Methodist Church of the Incarnation, 31 Teck Whye Lane, Singapore 688798

  • Administrative & Media Support Executive

    2 weeks ago

    North Region, Singapore Zion Church Full time $30,000 - $50,000 per year

    Zion Church Singapore is seeking a dedicated and versatile Administrative & Media Support Executive to assist in the smooth running of church operations, media, and events. This role involves a mix of administrative coordination, media/video production, and logistical support across different ministries.The ideal candidate should be organized,...

  • Pastoral Team Staff

    1 week ago

    Central Region, Singapore Barker Road Methodist Church Full time $40,000 - $60,000 per year

    The incumbent will be required to work closely with the Pastor, Connect Pillar & Programme Executive (Connect), Connect Group Ministry committee and volunteers in the coordination & planning of the events, programmes, activities in the Connect Group ministry as well as relationally journey alongside and shepherd the CGM leaders by providing pastoral care,...

  • Executive Assistant

    2 weeks ago

    North-East Region, Singapore Paya Lebar Methodist Church Full time $40,000 - $60,000 per year

    Role Overview:Paya Lebar Methodist Church is looking for a committed individual to support our ministry and administrative functions. The individual should be bilingual (English and Mandarin) with strong communication and organisational skills, and a heart to serve the church community.Key Responsibilities:1. Administrative CoordinationSupport daily...

  • Senior / Finance Assistant

    2 weeks ago

    North-East Region, Singapore Paya Lebar Methodist Church Full time $40,000 - $60,000 per year

    Paya Lebar Methodist Church is seeking a trustworthy and detail-oriented Finance Assistant. This role is key to ensuring financial integrity, enabling effective stewardship of resources that support PLMC's ministries and mission.Key Responsibilities Steward Financial Transactions with IntegrityProcess payments, claims, and receipts with accuracy and...

  • Senior/Finance Executive

    2 weeks ago

    Central Region, Singapore FAITH METHODIST CHURCH Full time $40,000 - $80,000 per year

    Responsibilities:Accounts Payable: Verify invoices, ensure compliance with budget and policies, process payments accurately and on time.General Ledger & Month-End Closing: Perform bank reconciliations, journal  entries, and prepare financial reports.Budgeting: Support annual budgeting and half-yearly reviews; provide budget analysis to ministries and...

  • Senior Ministry Coordinator

    2 weeks ago

    North-East Region, Singapore Bethesda Church Bukit Arang Full time $60,000 - $90,000 per year

    Ministry Coordination and Event ManagementAct as a central liaison point for the pastoral team and volunteers to coordinate church-wide ministry initiatives and events.Plan and coordinate all aspects of events management (agenda setting, project management, operations, logistics, resourcing)Provide advice and support to ministry leaders (pastoral team) for...

  • Pastoral Team Member

    2 weeks ago

    West Region, Singapore FAITH METHODIST CHURCH Full time $40,000 - $60,000 per year

    Responsibilities1. Life Group MinistryAssist Life Group Pastor in building a vibrant community for the ministry.Develop leadership skills and character of Community Leaders.Mentor, coach and encourage Community Leaders.Help Community leaders to identify and develop Group Leaders.Facilitate the exchange of ideas between Community leaders and Group...

  • Stakeholder Engagement Manager

    2 weeks ago

    Central Region, Singapore METHODIST CHURCH IN SINGAPORE - GENERAL CONFERENCE Full time $60,000 - $120,000 per year

    The Methodist School of Music (MSM) is an agency of The Methodist Church in Singapore (MCS). Its Worship and Music (WM) arm seeks to enhance the quality of worship by nurturing and equipping the body of Christ in the areas of Worship and Music. At the same time, as a private school registered with the Ministry of Education, the school offers various music...

  • Office Administrator

    2 weeks ago

    West Region, Singapore Caregiving Welfare Association Full time $30,000 - $60,000 per year

    Job DescriptionWe are seeking for an organised and proactive Office Administrator to join our team. Reporting to the Senior Manager, HR, the Office Administrator will be responsible for providing administrative support and ensures smooth administrative processes and maintaining a clean, efficient and welcoming office environment. The Office Administrator...

  • Deputy Manager

    2 weeks ago

    West Region, Singapore ALLIED SEARCH PTE. LTD. Full time $80,000 - $120,000 per year

    Competitive Remuneration PackageOffice Hours, 5.5 DaysWest Working LocationAs a Deputy Manager (Outpatient Pharmacy), you will be responsible for the following duties:Ensure correct dispensing of medication to the right patient while supervising pharmacy technicians and assistants in the preparation and dispensing process.Resolve prescription ambiguities...