Project Coordinator

2 weeks ago

Central Region, Singapore Peoplebank Singapore Pte Ltd Full time $104,000 - $130,878 per year

Job Title: Project Coordination Executive / Administrator 

Location: Central 

Contract Duration: 1-Year Contract (open for renewals / conversion) 

Company: Science and Research 

About the Role

Join a dynamic and collaborative team at our client's department. We are seeking a highly motivated and organized Project Coordination Executive to provide key support in the planning, execution, and delivery of cutting-edge research projects. In this role, you will be integral to ensuring projects are completed efficiently—on time, within scope, and on budget. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys multitasking across various aspects of project management.

Key Responsibilities

  • Project Management Support: Assist venture building managers in creating essential project documentation, including proposals, budgets, schedules, and plans, in collaboration with councils, entrepreneur partners, CROs, PI/Scientists, and internal departments.
  • Coordination and Collaboration: Act as a liaison between project teams, stakeholders, and departments, ensuring smooth communication and alignment. Collect status reports and metrics, supporting venture building managers with periodic governance updates.
  • Resource Allocation: Ensure timely onboarding of necessary resources, including CROs, consultants, and advisors, to keep projects progressing on schedule.
  • Project Monitoring & Reporting: Track the progress of projects, including mid-term reviews and final project closures. Manage timely input of data into the electronic portal and ensure seamless communication with relevant teams.
  • Record Keeping: Maintain essential records for all project activities, including proof of payment, invoices, purchase orders, service contracts, and management approvals, ensuring compliance and documentation accuracy.
  • Administrative Support: Handle administrative tasks related to project management, including managing service contracts, generating claims, issuing project invoices, and preparing reports.

Qualifications & Skills

  • Educational Background: A diploma in Science, Engineering, or a related field.
  • Experience: 3years of experience in research project coordination, management, or administrative support roles.
  • Additional Experience: Prior exposure to grant management and working within a research environment would be highly beneficial.
  • Skills:
  • Excellent interpersonal and communication skills for building strong relationships with both internal and external stakeholders.
  • Strong time management skills with the ability to handle multiple tasks, prioritize effectively, and stay organized.
  • Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), Adobe Acrobat, and a willingness to learn new enterprise software systems.

How to Apply: Interested applicants, please click on the "Apply Now" to submit your updated resume.

Please note: Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. All information provided will be treated with strict confidentiality and used solely for recruitment purposes.

Cheah Wei Ee

Principal Consultant - Retail & Hospitality Division

EA Personnel No: R

Peoplebank Singapore Pte Ltd | EA Licence No: 08C5248

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