Order Administrator cum Shipping

6 days ago


West Region, Singapore Cooltech Power International Pte Ltd Full time $60,000 - $80,000 per year

Industry: Power Generators / Spare Parts

Location: 22 Boon Lay Way, 01-64 TradeHub 21 Singapore 609968

Employment Type: Full-Time

Experience Level: Mid-Level (3-4 years experience)


Job Summary

We are seeking a highly organized and detail-oriented Order Administrator cum Shipping to oversee and manage the full order fulfilment process — from processing customer orders to coordinating timely shipping and delivery. This individual will play a key role in supporting sales, project, logistics, and customer service teams to ensure accurate processing and exceptional service delivery in the power generator and spare parts sector.


Key Responsibilities

Order Administration

  • Receive, review, and process customer orders accurately and efficiently.
  • Verify pricing, product codes, and inventory levels before confirming orders.
  • Maintain up-to-date order records and statuses in the system (ERP or internal database).
  • Communicate proactively with customers regarding order confirmation, shipping updates, and delays.
  • Address and resolve customer inquiries or complaints regarding orders and deliveries.
  • Liaise with internal departments including Sales, Logistics, and Finance for seamless operations.
  • Monitor stock availability and coordinate reordering of fast-moving items.

Shipping Coordination

  • Arrange and coordinate shipment of goods with freight forwarders or logistics vendors.
  • Prepare accurate shipping documentation (invoices, packing lists, delivery orders, customs paperwork, etc.).
  • Track and trace shipments; resolve any delays or shipping-related issues.
  • Ensure compliance with import/export regulations when shipping internationally.

Requirements

  • Diploma or Degree in Business Administration, Supply Chain Management, Logistics, or related field.
  • 3-4 years of relevant experience in order processing and shipping, preferably in a manufacturing or industrial equipment setting.
  • Familiarity with shipping platforms, ERP systems, and inventory management tools.
  • Strong organizational and multitasking abilities.
  • Excellent communication and problem-solving skills.
  • Experience in the power generator or spare parts industry is highly advantageous.
  • Ability to work under pressure and meet tight deadlines.
  • Hands-on experience with L/C and Banker's Guarantee handling is required.


  • West Region, Singapore STAFFKING PTE LTD Full time $40,000 - $80,000 per year

    Summary:Multiple headcountsMultiple LocationsTraining will be provided1. Warehouse Assistant Cum Delivery AssistantJob Responsibilities:Assist with loading and unloading goods for deliveryDeliver items safely and punctually to customersSupport receiving, inspecting, and storing incoming stockPick, pack, and label orders for shipmentMaintain a clean,...


  • West Region, Singapore DAMON (SG) PTE. LTD. Full time

    Role DescriptionThe Logistics Coordinator cum Administrative Executive plays a dual role in supporting logistics operations and office administration for Damon Singapore.This position ensures smooth and compliant import, export, and domestic shipments while managing day-to-day administrative, HR, and financial coordination tasks.The role acts as the key...

  • Operation Executive

    6 days ago


    West Region, Singapore STAFFKING PTE LTD Full time $2,900 per year

    Benefits:Basic salary up to $2900 + mobile allowance5-day work week, regular office hoursOpportunity to grow with a public-listed company offering strong career progressionSupportive and harmonious working environmentConvenient West location (5 minutes' walk from MRT)Job Scope:Support the Sales Department by processing orders and coordinating...

  • Supply Chain Admin

    6 days ago


    West Region, Singapore STAFFKING PTE LTD Full time $25,000 - $30,000 per year

    Benefits:Basic salary up to $2500 - $2900 + mobile allowance5-day work week, regular office hoursOpportunity to grow with a MNC offering strong career progressionSupportive and harmonious working environmentConvenient West locationJob Scope:Support the Sales Department by processing customer orders and coordinating timely deliveries.Handle customer enquiries...


  • West Region, Singapore Eadeco (Singapore) Pte Ltd Full time $12,000 - $24,000 per year

    Key Responsibilities:Coordinate with vendors, freight forwarders, and shipping partners to arrange timely shipments for customer orders.Monitor and track shipments, ensuring on-time delivery and prompt communication of any delays or issues.Manage shipping schedules, costs, and tracking information, ensuring all shipping details are updated in the...


  • West Region, Singapore Talentvis Singapore Pte Ltd Full time

    Logistics distribution US MNC hiring for committed Shipping Administrators • Completion Bonus Entitled• Office hours, Mon - Fri only• Resume Booster• US MNC, Global Exposure Responsibilities:• Answering of enquiries on delivery shipment from customers.• Providing of documents to internal team.• Data entry of shipment delivery and processing...


  • Central Region, Singapore Private Advertiser Full time $36,000 - $72,000 per year

    Qualifications & experienceMinimum 2 years relevant experience in sales admin support / logistics / shipping documentationMinimum 'O'/'A' level / Diploma in any fieldTasks & responsibilitiesHandle and manage order processing activities such as process order entry, sales orders, delivery orders, invoices using in-house system, process and enter incoming...


  • West Region, Singapore CentiForce Instruments Pte Ltd Full time $40,000 - $60,000 per year

    We are looking for a well-organised and driven Administrator to provide administrative and clerical support to ensure office operations run smoothly. The ideal candidate for the role is a flexible problem-solver who has excellent communication skills and a detail-oriented mindset.ResponsibilitiesManage phone calls and email enquiries professionally and...


  • West Region, Singapore Meat Direct Pte Ltd Full time $104,000 - $130,878 per year

    Job OverviewThe Import & Documentation Executive is responsible for managing the end-to-end import documentation process, including order processing, permit applications, customs clearance, SFA inspection and coordination of cargo movement. You will be the key point of contact for both internal teams and external partners, ensuring timely and compliant...


  • West Region, Singapore POKKA PTE. LTD. Full time $40,000 - $60,000 per year

    Job Role SummaryPartner with Senior Executive to effectively drive process and manage orders accurately and efficiently.To represent Warehouse and Distribution Department by playing a crucial role in ensuring smooth warehouse operations and providing excellent customer service to external party and/or internal stakeholders.Area of ResponsibilityCommunication...