Administrator (Logistics and Purchasing)

7 days ago

West Region, Singapore CentiForce Instruments Pte Ltd Full time $40,000 - $60,000 per year

We are looking for a well-organised and driven Administrator to provide administrative and clerical support to ensure office operations run smoothly. The ideal candidate for the role is a flexible problem-solver who has excellent communication skills and a detail-oriented mindset.

Responsibilities

  • Manage phone calls and email enquiries professionally and promptly.
  • Attending to office visitors.
  • Maintain organised filing systems, both digital and physical.
  • Processing of Purchase Requisitions and issuance of Purchase Orders.
  • Booking of Customers' Purchase Orders and coordinate with Finance team for invoicing.
  • Responsible for coordinating shipping, receiving deliveries, conducting stock checks, documenting records, and storing inventory.
  • Ensure outgoing and incoming shipments are completed on time, within budget and to the exact location.
  • Prepare shipping documents (eg. Airway bills, bills of landing, purchase orders, delivery orders, certificate of beneficiary, etc)
  • Familiar with shipping incoterms and apply them accurately as required.
  • Update, monitor and generate regular reports related to administrative and logistics operations.
  • Liaise and negotiate with vendors, suppliers and contractors to ensure service quality and cost efficiency.
  • Collaborate and communicate effectively with other departments and regional offices.

Requirements

  • Higher Nitec or Diploma in Business Administration, Logistics, Procurement or equivalent.
  • At least 1-2 years of relevant work experience is preferred. Fresh graduates are welcome to apply.
  • Excellent verbal and written communication skills.
  • Strong time-management and multitasking abilities.
  • Meticulous, detail-oriented and able to work independently.
  • Effective negotiation skills.
  • Proficient in MS Office Skills (Word, Excel and PowerPoint).
  • Singaporeans preferred

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