Administrator (Logistics and Purchasing)
7 days ago
We are looking for a well-organised and driven Administrator to provide administrative and clerical support to ensure office operations run smoothly. The ideal candidate for the role is a flexible problem-solver who has excellent communication skills and a detail-oriented mindset.
Responsibilities
- Manage phone calls and email enquiries professionally and promptly.
- Attending to office visitors.
- Maintain organised filing systems, both digital and physical.
- Processing of Purchase Requisitions and issuance of Purchase Orders.
- Booking of Customers' Purchase Orders and coordinate with Finance team for invoicing.
- Responsible for coordinating shipping, receiving deliveries, conducting stock checks, documenting records, and storing inventory.
- Ensure outgoing and incoming shipments are completed on time, within budget and to the exact location.
- Prepare shipping documents (eg. Airway bills, bills of landing, purchase orders, delivery orders, certificate of beneficiary, etc)
- Familiar with shipping incoterms and apply them accurately as required.
- Update, monitor and generate regular reports related to administrative and logistics operations.
- Liaise and negotiate with vendors, suppliers and contractors to ensure service quality and cost efficiency.
- Collaborate and communicate effectively with other departments and regional offices.
Requirements
- Higher Nitec or Diploma in Business Administration, Logistics, Procurement or equivalent.
- At least 1-2 years of relevant work experience is preferred. Fresh graduates are welcome to apply.
- Excellent verbal and written communication skills.
- Strong time-management and multitasking abilities.
- Meticulous, detail-oriented and able to work independently.
- Effective negotiation skills.
- Proficient in MS Office Skills (Word, Excel and PowerPoint).
- Singaporeans preferred
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