Admin & Event Support Officer 行政与活动支持专员

4 days ago

Clarke Quay, Singapore MANOR 33 PTE. LTD. Full time $30,000 - $60,000 per year

Job Title: Admin & Event Support Officer

职位名称: 行政与活动支持专员

工作地点: 靠近 Clarke Quay MRT 站(步行 5 分钟)

雇佣类型: 全职

开始日期: 2025 年 12 月

月薪范围 (新币):

岗位职责:

一、行政管理


• 处理会所日常行政事务,包括文件归档、办公用品采购及库存管理。


• 管理会所固定资产及库存,确保账实一致、记录准确。


• 协助基础人事工作,如发布招聘信息、简历筛选、安排面试及接待。


• 协助核对与支付房租、水电及其他公用事业费用。


• 统筹安排设备定期维护(空调、厨房设备、灭虫服务等),确保设施正常运作。


• 管理公司备用金,负责报销登记、台账更新与费用核销。


• 协助会议资料准备、会议纪要记录,并跟进会议决议的落实。


• 协调内部沟通流程,促进部门协作,保障会所运营顺畅。

二、活动支持


• 与团队及设计方沟通,完成海报、易拉宝、邀请函等活动宣传物料的设计与制作。


• 负责宣传物料的印制、质量检查及现场配送安排。


• 根据活动需求采购相关物资,并管理活动物料登记与汇总。


• 提供活动现场支持,包括布场、设备调试、宾客接待及整体流程协调。


• 协助处理会员咨询,并参与会所日常巡检,维护服务品质。

任职要求:

  • 大专或以上学历,主修行政管理、商业管理等相关专业。
  • 至少1年相关工作经验,有行政管理务业背景者。
  • 熟练使用MicrosoftOffice软件(Word, Excel, PowerPoint)。
  • 中英文流利,能以双语进行沟通与书写。

Location: Near Clarke Quay MRT station (5 minutes' walk)

Employment Type: Full Time

Start Date: DEC 2025

Monthly Salary Range (SGD):

Responsibilities:

Job Responsibilities

1. Administrative Duties


• Handle daily administrative tasks such as document filing, office supplies purchasing, and inventory management.


• Maintain accurate records of fixed assets and inventory to ensure consistency.


• Support basic HR tasks, including posting job ads, screening resumes, and coordinating interviews.


• Assist in verifying and processing payments for rent, utilities, and other operational expenses.


• Coordinate scheduled maintenance of equipment (air-conditioning, kitchen appliances, pest control, etc.).


• Manage petty cash, reimbursements, ledger updates, and expense verification.


• Prepare meeting materials, take minutes, and follow up on action items.


• Facilitate internal communication and cross-department collaboration to support smooth club operations.

2. Event Support


• Liaise with internal teams and designers to create event materials such as posters, banners, and invitations.


• Manage printing, quality inspection, and delivery of promotional materials.


• Purchase and maintain records of event-related supplies.


• Provide on-site event support, including venue setup, equipment checks, guest guidance, and overall coordination.


• Assist with member inquiries and conduct routine inspections to maintain service quality.

Requirements:

  • Diploma or above in Business Administration, or related fields.
  • Minimum 1 year of relevant working experience, preferably in administrative discipline.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint).
  • Bilingual in English and Mandarin is preferred (to liaise with Mandarin-speaking colleagues or members).

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