Office Administrator

5 days ago

Central Region, Singapore PERSOL Full time $3,000 per year

Duration: months contract (with option to extend another 5 months)

Location: mins from Cityhall MRT

Salary: Up to $3000

Working hours: Mon to Thur: 8.30am to 6pm, Fri: 8.30am to 5.30pm

Job Description

This is an excellent opportunity for a proactive individual looking to kick-start their career in a dynamic and intellectually stimulating environment, supporting the vital work of legal education and professional growth.

Job Duties:

  • Programme Administration Support:

  • Assist in the logistical planning and execution of courses, seminars, workshops, and other learning events, including venue booking, catering arrangements, and material preparation.

  • Work with operations team to track participant registrations, payments, confirmations, and attendance records.
  • Work with operations team to prepare (including format) and disseminate course materials, certificates, and feedback forms.
  • Manage funding and subsidies, including liaising with funding organisations for funding subsidies and checking for funding disbursements.
  • Work with operations teams to provide on-site administrative support during events as required.

  • Database Management:

  • Ensure participant databases and programme records are updated with accuracy and attention to detail.

  • Updates internal systems and external websites to reflect updated and accurate information.
  • Assist in tracking and administering user access to systems

  • Communication and Correspondence:

  • Handle enquiries from participants, speakers, and vendors via email and phone, escalating complex issues as needed.

  • Assist in drafting and formatting correspondence, announcements, and marketing materials related to programmes.

  • General Administrative Support:

  • Manage departmental calendars, schedule meetings, and assist with meeting preparations (e.g., booking venues, preparing refreshments, preparing agendas, taking minutes).

  • Process invoices, expense claims, and procurement requests in a timely manner.
  • Assist in preparing and processing application documents for various initiatives
  • Maintain organised filing systems (physical and digital).
  • Order and manage office supplies and other assets for the cluster.
  • Perform other ad-hoc administrative duties as assigned to support the team

Requirements:

  • Diploma in Business Administration, Office Management, or a related discipline.
  • Proficient in technology tools including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and a willingness to learn new tools.
  • Excellent organisational and time management skills with the ability to multitask and prioritise effectively.
  • Strong attention to detail and accuracy.
  • Good written and verbal communication skills. Ability to write grammatically accurate sentences is a must.
  • Interest in the legal sector or professional development is a plus, but not required.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at  You acknowledge that you have read, understood, and agree with the Privacy Policy.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

PERSOLKELLY Singapore Pte Ltd
• RCB No E
• EA License No. 01C4394
•  R Aw Yu Chen)

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