Office Administrator

A leading organisation in Singapore is seeking an Office Administrator to play a pivotal role in ensuring the seamless operation of their office environment. This position offers you the chance to be at the heart of a supportive and collaborative team, where your organisational skills and attention to detail will be highly valued.

What you'll do:

As an Office Administrator based in Singapore, you will be entrusted with ensuring that every aspect of the workplace operates smoothly.

• Oversee the daily running of the office by ensuring it remains clean, safe, and efficient for all employees and visitors.
• Liaise regularly with building management, service providers, and vendors to coordinate maintenance, repairs, and timely delivery of office supplies.
• Manage office budgets meticulously including petty cash handling and expense tracking to maintain financial accuracy.
• Coordinate seating arrangements, facilitate office moves, and address facilities requirements so that everyone has what they need to succeed.
• Provide comprehensive administrative and clerical support to the leadership team as well as other departments across the organisation.
• Handle incoming calls, emails, and correspondence with professionalism and courtesy to maintain excellent communication standards.
• Maintain both physical and electronic filing systems so records are always organised and easily accessible when needed.
• Prepare reports, presentations, and documentation as required by various teams or management.
• Assist with onboarding new employees by preparing welcome packs and maintaining up-to-date employee records for HR purposes.
• Coordinate staff welfare activities such as events and celebrations while supporting HR with leave tracking and basic administrative duties related to personnel.
• Source office supplies efficiently, manage pantry stock levels, negotiate with vendors for cost-effective services, and oversee equipment purchases.
• Arrange travel itineraries, accommodations, transport for staff when necessary; schedule meetings including booking rooms and preparing materials.

What you bring:

To excel as an Office Administrator in this organisation, your proven experience in similar roles will be invaluable.

• Diploma or degree in Business Administration or a related field is preferred for this position as it provides foundational knowledge relevant to the role.
• At least 3-5 years of experience in office administration or office management roles ensures you have practical expertise in handling diverse responsibilities.
• Exceptional organisational skills paired with strong multitasking abilities enable you to keep track of multiple priorities without missing details.
• Proficiency in MS Office applications (Word, Excel, PowerPoint) along with familiarity with basic IT systems helps you navigate daily tasks efficiently.
• Excellent communication skills combined with interpersonal sensitivity allow you to interact positively with colleagues at all levels.
• Self-motivation coupled with a 'can-do' attitude empowers you to work independently while remaining responsive to team needs.
• Experience managing budgets or petty cash demonstrates your reliability in financial matters within an office context.
• Ability to maintain well-organised filing systems-both physical and digital-ensures information is always accessible when required.
• Previous exposure to HR support functions such as onboarding or leave tracking adds value by streamlining personnel processes.
• Negotiation skills for vendor management help secure cost-effective services that benefit the entire organisation.

What sets this company apart:

This organisation stands out for its genuine commitment to creating a nurturing workplace where every individual feels supported. Employees benefit from a collaborative culture that encourages sharing ideas openly while respecting diverse perspectives. Flexible working opportunities are available so you can balance professional responsibilities with personal commitments more easily. Staff welfare is prioritised through regular events that foster connection among colleagues; these initiatives help build lasting relationships beyond day-to-day tasks.

What's next:

If you're ready to make a meaningful impact within a supportive team environment while advancing your career in office administration management, apply today by clicking on the link provided.

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd

ROC No.: E | EA Licence No.: 03C5451

EA Registration No.: R Eleanor Tan