Senior Events Project Executive

4 days ago

One North, Singapore PERSOL Full time $60,000 - $90,000 per year

Key Responsibilities

Administration and Documentation

  • Prepare briefing materials, slides, lists, trackers and timelines to support project planning.
  • Maintain the project timeline, monitor progress and ensure tasks stay on track.
  • Schedule and coordinate weekly meetings, prepare agendas and take minutes.
  • Record action items, follow up with stakeholders and ensure timely completion.
  • Provide full secretariat and administrative support for the project and event.

Event Coordination

  • Support event planning, programme scheduling and meeting arrangements.
  • Liaise with internal teams and external partners (companies, exhibitors, agencies, speakers).
  • Assist with participant communication and registration matters.

Operations and Logistics

  • Coordinate vendor requirements (e.g., AV, staging, signage, catering, photo/video).
  • Support booth/exhibition layouts, equipment tracking and on-site setup.
  • Assist with rehearsals, event day operations and post-event follow up.

On-Site Support

  • Serve as a point-of-contact on event days.
  • Support registration counters, wayfinding and crowd flow.
  • Assist with resolving operational issues during the event.

Requirements:

Education and Experience

  • Minimum Diploma qualification.
  • Relevant fields include Event Management, Mass Communications, Business Administration, or related disciplines.
  • Experience in event planning, project coordination, secretariat roles, or operations.
  • Experience in marketing, project management will be an advantage.

Attributes

  • Strong organisational and multitasking abilities.
  • Proactive and able to work independently.
  • Detail-oriented with follow-through.
  • Able to work well with different stakeholders.
  • Comfortable with hands-on tasks and fast-paced environments.

Development Opportunity

  • Exposure to robotics and innovation ecosystem activities.
  • Involvement in a national / international scale event delivery.

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EA License No: 01C4934 PERSOL Singapore Pte Ltd

EA Personnel No: R1107106

Wong Chee Ann Jacky

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