Executive, Admin

ST Engineering is a global technology, defence and engineering group with a diverse portfolio of businesses across the aerospace, smart city, defence and public security segments. The Group harnesses technology and innovation to solve real-world problems, enabling a more secure and sustainable world. Headquartered in Singapore, it has operations spanning Asia, Europe, the Middle East and the U.S., serving customers in more than 100 countries. ST Engineering reported a revenue of over $11 billion in 2024 and ranks among the largest companies listed on the Singapore Exchange. It is a component stock of MSCI Singapore, FTSE Straits Times Index and Dow Jones Sustainability Asia Pacific Index.

About Commercial Aerospace

ST Engineering's Commercial Aerospace business is a world-class Original Equipment Manufacturer (OEM) and Maintenance, Repair and Overhaul (MRO) service provider with proven solutions for practically every stage of an aircraft life cycle. With 50 years of reputable track record in aviation, backed by a highly experienced team of engineers and technicians across facilities in Asia Pacific, the U.S. and Europe, we know what it takes to keep the world flying safely.

Admin Executive

Reporting to the Business Partner, HR, the incumbent will provide broad spectrum HR and admin support to the team. The role involves contract management, employee engagement, documentation, handling sensitive information and supporting the department in general admin matters. The ideal candidate will be an organised and resourceful individual with good communication skills and the ability to work effectively with diverse stakeholders.

Working location: 501 Airport Road (Nearest MRT - Eunos or Tai Seng)

Key Responsibilities

• Administer contracts (new and renewal) of new hires and employees who are on fixed term contract or re-employment contract.
• Manage new hires' onboarding and orientation, employee relations, grievance handling, and exit management etc.
• Communicate and actively engage employees and key stakeholders via formal and informal channels.
• Keep track of staff confirmations and retention payments.
• Coordinate medical screening for employees per Company policy and requirements, and to upload medical report, if necessary, to ensure compliance to regulations.
• Assist to order (e.g. low inventory) and issue uniform, safety shoes and necessary safety equipment/ gear to new hires and existing staff who require replacement.
• Submit e-invoices online and issuance of Purchase Orders.
• Coordinate with respective department on security clearance and access matters
• P-File update & record for new hires and resignees.
• Time Event –Closing dates, ETC manual time in/out recording and all other related.
• Provide day-to-day support in broad-spectrum HR and Administrative functions like data entry, filing and document organisation.
• Assist in work pass matters (new applications, renewals, cancellation).
• Maintenance of Company's property – e.g., office/ computer equipment, communications infrastructure, car park allocations etc.
• Manage and order stationery supplies.
• Assist to organise company activities, team building activities and employee care and welfare events etc.
• Attend to HR queries from employees and escalate, if necessary.
• Any other ad-hoc duties as assigned.

Job Requirement

• Possesses at least 3 years of relevant experience in a fast-paced environment
• Resourceful, organised, with an eye for details
• Good team player who thrives in ambiguous and dynamic work environment.
• Excellent people and engagement skills with the ability to work with all levels of staff
• Knowledge on local manpower regulations to ensure statutory compliance will be an advantage
• Proficient with HRIS, SAP and excel Microsoft Excel will be an advantage