Senior Executive/Executive, Procurement

3 days ago

East Region, Singapore PAP Community Foundation Full time $100,000 - $150,000 per year

Key Responsibilities:

Procurement

  • Adhere to the principles of Transparency, Open and Fair Competition, and Value for Money in all procurement activities.
  • Execute procurement activities in accordance with the PCF Purchasing Policy and standard procurement procedures.
  • Administer tenders including drafting of tender specifications, publication, briefings, responding to enquiries, tender closing, conducting clarifications, evaluations, seeking approval, contracting, etc.
  • Guide and work with PCF divisions, departments and centres to finalise requirements, evaluations, approval papers, etc.

Systems and Processes

  • Support the administration of the procurement system.
  • Support the review and updating of standard operating procedures.
  • Support spend analysis and demand aggregation projects, and process automation initiatives.

Contracts Management

  • Support the maintenance of the contracts database and issue reminders for contract renewals in a timely manner.
  • Support periodic reviews of the Conditions of Contract, and support contract disputes resolution.

Training

  • Support the preparation of training content and conducting of procurement training sessions and centre engagement sessions for PCF divisions, departments and centres.
  • Draft and issue procurement advisories and quarterly newsletters.

Administration

  • Process vendors registration and respond to enquiries.
  • Conduct review of purchase orders and support audits.
  • Perform filing and office management.
  • Any other duties assigned.

Job Holder Requirements:

  • Degree with a minimum of 2 years' relevant working experience or
  • Diploma with a minimum of 4 years' relevant working experience.
  • Experience in administering tenders and using procurement systems is a must.
  • Proficient in MS Word, Excel and PowerPoint.
  • Excellent organising, presenting and writing skills.
  • Able to work in a fast-paced environment.

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