Executive Assistant, President's Office

2 days ago

East Region, Singapore SUTD (Singapore University of Technology & Design) Full time $80,000 - $120,000 per year
Executive Assistant, President's Office

Purpose: The successful candidate provides comprehensive administrative and organisational support, ensuring the smooth operation of the President's office. This role is key to enabling the President to focus on high-level strategic priorities. The ideal candidate must demonstrate exceptional problem-solving and communication skills, along with a high level of discretion, and sound judgment in handling sensitive and confidential matters.

Key Responsibilities:

Executive Support

  • Oversight of the President's office, including managing his priorities based onUniversity's goals; leadership access to his time and focus.
  • Anticipate potential issues and proactively finding solutions to ensure smooth operations.

Communication Management

  • Refine and develop public speeches, briefing notes, and key messaging.
  • Manage the President's professional social media in in collaboration with the Communications team, ensuring alignment with SUTD's values and brand.
  • Facilitate collaboration between departments and ensure decisions made by the President are communicated and executed effectively across SUTD.

Operational Coordination

  • Track the implementation of major initiatives, e.g. Design AI in education and ensure key initiatives are implemented according to timeline
  • Develop presentation materials for the President, with emphasis on clarity, and visual appeal. Conduct research and synthesize data, reports, and insights to support informed decision-making.
  • Provide admin support for the President's research projects.
  • Optimize travel arrangements (locally and overseas).

Liaison

  • Developing and maintaining positive relationships with internal and external stakeholders on President's behalf. This includes support the President in engaging with MOE, regulatory agencies etc.

Others:

  • Manage sensitive and confidential documents, communications, and records with absolute discretion.
  • Undertake other duties and special projects as directed by the President to ensure the overall effectiveness and impact of the Office.

Key Requirements:

  • Minimum 8 years experience in a similar role supporting senior leadership
  • Ability to multitask, prioritize, and thrive in a fast-paced environment
  • Be able to work strategically with minimal supervision
  • Excellent interpersonal skills, with a collaborative and respectful approach to working across departments and with external stakeholders.
  • A proactive problem-solver with strong prioritization skills and the ability to make sound judgments.
  • Strong writing and communication skills in English.
  • High level of discretion, professionalism, and cultural awareness.
  • Experience managing professional LinkedIn profiles or public-facing communication channels is an asset.

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