Facilities Coordinator
1 week ago
Facilities Coordinator (Workplace & Events)
237639
09-Sep-2025
GWS Segment
Full-time
Facilities Management
Singapore - Singapore
As a CBRE Facilities Coordinator, you'll assist to elevate our workplace experience. This role blends operational precision with creative event coordination—ensuring our spaces are safe, welcoming, and energizing.
This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.
Workplace Services & Operations
- Manage office cleaning, pest control, landscaping, and pantry services. (including liaising with vendor, managing ordering, purchase order and budgeting)
- Conduct walkthroughs and style inspections to uphold safety and hygiene standards
- Coordinate hygiene and safety supplies (e.g. masks, hand sanitizers, AEDs) and FA Box readiness
- Administer booking systems (meeting rooms, hot desks) and document access
- Oversee subscriptions (newsletters, calendars, handbooks) and renewals
- Submit monthly reports (IFM, PPM, event data) with accuracy and timeliness
Communications & Engagement
- Draft and send facility updates and email blasts with clarity and warmth
- Support community-building initiatives like sustainability and internal campaigns
- Liaise with stakeholders to ensure transparent, inclusive communication
Team Support & Coverage
- Offer reception coverage during breaks or absenteeism
- Manage attendance records and support scheduling
- Assist with office move planning via Accordant system
What You'll Need:
- Minimum 3+ years of experience in facilities coordination, workplace operations, or events
- Strong organizational and multitasking skills
- Excellent communication and stakeholder management abilities
- Experience in vendor management and workplace operations
- Ability to work independently with minimum supervision and work collaboratively across teams.
- Familiarity with Microsoft Office and facility management systems, Purchase Order platform and etc.
- A collaborative mindset and a passion for creating engaging workplace experiences
- Prior experience in event planning or facilities coordination preferred
- Able to manage office event setup – furniture management.
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