Facilities Coordinator

2 weeks ago

Singapore PTS CONSULTING (SINGAPORE) PTE. LTD. Full time

PTS seeks a facilities coordinator for a high-profile multinational financial services client, based in modern offices in the CBD. The role also involves working front of house and administrative duties as well as acting as the coordinator for the in-house office facilities.
You should have a strong customer service ethos and practical problem-solving skills to ensure that both staff and clients have a smooth and trouble-free experience within the office environment. The facilities role requires good project management skills rather than detailed technical knowledge.

**Responsibilities**:

- Communicate with users in a helpful and timely manner regarding all facilities requests to ensure appropriate expectations are established.

Coordinate between users and relevant teams for internal workstation movements for new hires, transfers, necessary desk moves or termination.
- Perform daily inspections and walkthroughs to ensure clean, operational, and effective facilities including office equipment such as AV.
- Be able to deal with or assist with matters involving the Landlord.
- Plan, coordinate and monitor the execution of any office maintenance works.
- Prepare various reports for management review on bi-weekly, monthly and quarterly basis
- Handle facilities ad hoc issues, e.g. complaints regarding A/C, lighting, desks & chairs and similar
- Monitor performance of external vendors, liaise with both internal and external parties to ensure the deliverables are meet with the firm’s requirements such as building management.
- Knowledge of appropriate H&S requirements and associated risk management/safe working
- Handle any emergency incidents associated with the office or works.
- Participate and assist with the planning, coordination, and execution of different events.
- Will work with the office manager locally and report to the regional head of facilities, to make the office run efficiently and effectively.
- Communicate closely with payment team to ensure submitted invoices are processed
- Participate and assist in preparing the annual budget forecasting, review and monitor and manage the budget implementation throughout the daily operations

**Requirements**:
**Education and Experience**:

- Bachelor’s Degree (or similar) Facilities Management or similar and advantage
- Min 3-5 years of experience in administrative or customer service capacity recommended. Real estate or facilities management experience preferred. Must be comfortable with modern office technology and willing to learn if required.
- Relevant corporate membership is an advantage, ie SIFMA or others

**Skills and Abilities**:

- Strong interpersonal communication.
- Superior customer service orientation.
- Strong problem-solving skills.
- Strong organizational skills with the ability to plan and manage multiple tasks, establish priorities and meet deadlines.
- Exceptional oral and written communication skills (English).
- Takes ownership for all responsibilities and assignments.
- Proficiency with Microsoft Office and comfortable with office technology including AV systems

Other information
- 5 days a week onsite but must be prepared to assist outside of normal hours/days when required.
- Mobile allowance
- Medical insurance
- Corporate attire required

Previous applicants need not reapply. Any interview may be by video and/or in person.

Not Specified

  • Facilities Coordinator

    2 days ago

    Singapore OCS GROUP (S) FACILITY SERVICES PTE. LTD. Full time

    **Responsibilities**: Reception & Front Desk - Greet and attend visitors in a professional and courteous manner. - Handle meeting room bookings, visitor registration, and access passes. - Receive, sort, and distribute mail, courier packages, and deliveries. - Facilities Coordination - Support day-to-day facilities operations, including office maintenance,...

  • Facilities Coordinator

    6 days ago

    Singapore JLL Full time

    Overview Join to apply for the Facilities Coordinator role at JLL . Responsibilities Conduct morning checks on the facilities in the office Act as an interface with client, visitors and guests Be the point of contact for building landlord Assist client with tactical planning for the facilities team’s goals and objectives Manage and maintain facility...

  • Facilities Coordinator

    2 weeks ago

    Singapore JLL Full time

    JLL supports the Whole You, personally and professionally. Facilities Coordinator Work Dynamics - Integrated Facilities Management The facilities coordinator will be responsible for managing various aspects of the site, including contracts, day-to-day operations, and client support. They will have a strong understanding of service structure and will handle...

  • Facilities Executive

    6 hours ago

    Singapore ARRAY ENGINEERING & FACILITIES MANAGEMENT PTE. LTD. Full time

    Lead a team of technicians to handle service requests - Coordinate with business units to perform ad hoc/scheduled maintenance - Supervise all maintenance work - Track all maintenance activities and prepare maintenance reports - Investigate and analyse fault - Attend meeting with client, generate weekly/monthly report - Oversees and inspects the work...

  • Facilities Coordinator

    2 days ago

    Singapore JLL Full time

    JLL supports the Whole You, personally and professionally. Facilities Coordinator Work Dynamics - Integrated Facilities Management What this job involves - Coordinate the facilities management in a mix of Owned Properties and within the designated portfolio. Support the service delivery functions of Government Client tenants and Facilities...

  • Facilities Coordinator

    2 weeks ago

    Singapore Neste Full time

    **Facilities Coordinator**: - Location: Singapore, 05, SG- Country/Region: SG- Job Area: Maintenance- Business Unit: Singapore**Are You Our Next Difference Maker?** We are looking for a** Facilities Coordinator **to join our Maintenance team in Neste Singapore. We have a small team of experts working in facilities maintenance. Our team is responsible for...

  • Facilities Coordinator

    1 week ago

    Singapore Charles River Laboratories Full time

    Join to apply for the Facilities Coordinator role at Charles River Laboratories For nearly 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your...

  • Facilities Coordinator

    2 weeks ago

    Singapore CBRE Full time

    **Facilities Coordinator** **Job ID** - 224356 **Posted** - 11-Jun-2025 **Service line** - GWS Segment **Role type** - Full-time **Areas of Interest** Facilities Management **Location(s)** Singapore - Singapore **About the Role**: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and...

  • Facilities Coordinator

    2 days ago

    Singapore CBRE Full time

    **Facilities Coordinator** **Job ID** - 209081 **Posted** - 04-Mar-2025 **Service line** - GWS Segment **Role type** - Full-time **Areas of Interest** Building Management, Engineering/Maintenance, Facilities Management **Location(s)** Singapore - Singapore **About the Role**: As a CBRE Facilities Coordinator, you will work with clients, vendors, and...

  • Facility Coordinator

    5 days ago

    Singapore SEA Limited Full time $40,000 - $120,000 per year

    About TeamJob DescriptionAttend to requests and feedback about office facility usage and issuesIdentify and monitor defects in office facilities and deficiencies in servicesCoordinate with internal and external resources to carry out repair, maintenance or improvement worksAssist in procurement and administrative dutiesRequirementsDegree or diploma in...