Procurement Officer

2 weeks ago

Kampong Loyang, Singapore Flintex Consulting Pte Ltd Full time $40,000 - $80,000 per year

Benefits : Variable Bonus

JOB SUMMARY

A member of the procurement team to support the overall procurement function of the company, including vendor management, purchase order processing and coordination with internal stakeholders. The role also requires hands-on interactions and close collaborations with warehouse team and logistics team to support end-to-end supply chain processes.

DUTIES/RESPONSIBILITIES/ACCOUNTABILITIES

  • Retrieve item datasheet quoted by vendors for part number creation by the manager/superior.
  • Communicate with vendors including but not limited to Distributors for PO submission, shipping instructions, delivery confirmation, invoicing, and other trade procurement related matters.
  • Create or update vendor details in the ERP (NetSuite) upon approval by the manager/superior.
  • Create and monitor purchase requisitions/purchase orders. Ensure accuracy of purchasing details.
  • Follow up with vendors on PO acknowledgment and update accordingly.
  • Expedite outstanding orders with vendors and update delivery status in the ERP (NetSuite) to ensure project schedules are met.
  • Support monthly stock count activities for inventory accuracy in coordination with the warehouse team and logistics team.
  • Verify invoices for accuracy in amounts, payment terms/milestone payments before processing.
  • Check and confirm the details of the vendor's sales note against PO issued by company, escalate discrepancies, if any, to the manager/superior before forwarding to the requestor within 5 working days.
  • Develop and manage effective working relationships with suppliers and vendors to support procurement activities.
  • Collaborate with warehouse team and logistics teams to support cross-functional supply chain activities and ensure end-to-end process visibility.
  • Perform other ad-hoc duties and responsibilities as assigned by the procurement manager/superior.

KNOWLEDGE/SKILL REQUIREMENTS

  • Working knowledge of ERP system (Oracle NetSuite preferred).
  • Proficiency in Microsoft Office (especially Excel).
  • Ability to work independently with good time management.
  • Basic understanding of supply chain processes (procurement, warehouse, logistics) preferred.
  • Flexibility and adaptability for collaboration across supply chain functions.
  • EDUCATION/EXPERIENCE REQUIREMENTS
  • Minimum ITE Certificate with relevant experience; Diploma in Supply Chain Management, Business, or Logistics preferred.
  • At least 2 years of procurement experience.
  • Exposure to supply chain, logistics, or warehouse operations is an advantage.

Working hours: Mon to Fri, 9am to 6pm or 8am to 5pm

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