
Personal Assistant
6 days ago
Position: Personal Assistant to CEO
Reports to: Chief Executive Officer
Location: Hybrid
Employment Type: Full-time
Role Overview
We are seeking a highly organized and discreet Personal Assistant (PA) to support our CEO in managing both professional and personal administrative matters. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive information with the utmost confidentiality. This role requires strong organizational skills, the ability to multitask, and excellent communication skills.
Key Responsibilities
Administrative & Personal Support
- Handle all personal administrative matters of the CEO.
- Manage filing, tracking, and tallying of personal expenses.
- Organize and maintain files, records, and spreadsheets.
- Draft, edit, and prepare correspondences, reports, and documents.
Project & Task Support
- Provide ad hoc project support including errands, purchasing items, applications, and submissions.
- Assist with personal paperwork and ensure accuracy in documentation.
- Record meeting minutes, track actionable tasks, and follow up to ensure completion.
- Support on miscellaneous tasks and projects as assigned.
Financial & Claims Management
- Ensure timely preparation and submission of expense claims, reimbursements, and payments.
- Reconcile expenses and prepare summaries for review.
Travel & Logistics
- Manage travel arrangements, including flight bookings, accommodations, and itineraries.
- Coordinate schedules, appointments, and events to optimize CEO's time.
General Administration
- Oversee and manage various day-to-day administrative matters.
- Maintain confidentiality and discretion in all aspects of work.
Requirements
- Bachelor's Degree in Business Administration, Management, or related discipline.
- Minimum 3 years of relevant experience as a Personal Assistant, Executive Assistant, or in a similar role.
- Strong organizational and time management skills with the ability to multitask.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- High level of professionalism, discretion, and integrity.
- Ability to work independently while maintaining flexibility to support changing priorities.
Job Type: Full-time
Pay: $3, $3,800.00 per month
Work Location: Hybrid remote in Singapore 528499
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