Personal Assistant

2 weeks ago

Tampines, Singapore Woosa Sleep Pte Ltd Full time $36,000 - $48,000 per year

Position: Personal Assistant to CEO

Reports to: Chief Executive Officer

Location: Hybrid

Employment Type: Full-time

Role Overview

We are seeking a highly organized and discreet Personal Assistant (PA) to support our CEO in managing both professional and personal administrative matters. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive information with the utmost confidentiality. This role requires strong organizational skills, the ability to multitask, and excellent communication skills.

Key Responsibilities

Administrative & Personal Support

  • Handle all personal administrative matters of the CEO.
  • Manage filing, tracking, and tallying of personal expenses.
  • Organize and maintain files, records, and spreadsheets.
  • Draft, edit, and prepare correspondences, reports, and documents.

Project & Task Support

  • Provide ad hoc project support including errands, purchasing items, applications, and submissions.
  • Assist with personal paperwork and ensure accuracy in documentation.
  • Record meeting minutes, track actionable tasks, and follow up to ensure completion.
  • Support on miscellaneous tasks and projects as assigned.

Financial & Claims Management

  • Ensure timely preparation and submission of expense claims, reimbursements, and payments.
  • Reconcile expenses and prepare summaries for review.

Travel & Logistics

  • Manage travel arrangements, including flight bookings, accommodations, and itineraries.
  • Coordinate schedules, appointments, and events to optimize CEO's time.

General Administration

  • Oversee and manage various day-to-day administrative matters.
  • Maintain confidentiality and discretion in all aspects of work.

Requirements

  • Bachelor's Degree in Business Administration, Management, or related discipline.
  • Minimum 3 years of relevant experience as a Personal Assistant, Executive Assistant, or in a similar role.
  • Strong organizational and time management skills with the ability to multitask.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • High level of professionalism, discretion, and integrity.
  • Ability to work independently while maintaining flexibility to support changing priorities.

Job Type: Full-time

Pay: $3, $3,800.00 per month

Work Location: Hybrid remote in Singapore 528499

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