Executive / Senior Executive (Planner - Scheduling)

2 weeks ago

City Hall, Singapore PSB Academy Pte Ltd Full time $40,000 - $80,000 per year

Start off with One-year contract (renewable or convertible to a permanent position after the initial term)

Working Hours: 8.30am to 6pm

Programme Planning & Scheduling

  • Prepare Overall Schedule based on programme information.
  • Plan and schedule timetables with scheduling system (Syllabus Plus) and release timetables within the given timeframe.
  • Work with Academic Directors to schedule assignments to academics (Full Time / Associates) and to ensure full-time academics are prioritized and optimally assigned.
  • Liaise with vendors for outsourced tasks, such as lecturer placement, issuance of contract, payroll processing, assessment marking fee, etc and support in providing necessary data and information where required.
  • Managing and updating the pool of Associated Lecturers.
  • Daily checking of assigned classes to ensure class starts as per scheduled.
  • Liaise with University partners on scheduling related matters: students' pathway, teaching load etc for assigned programmes.
  • Provide accurate information and schedule promptly and updates to relevant stakeholders as and when necessary.

Resource Planning & Data Management

  • Plan and manage resources (e.g. room, lecturers) using Syllabus Plus to ensure smooth delivery of programmes.
  • Input, maintain and update information and data to student management system and / or other applicable applications.
  • Ensure all assigned teaching staff and modules are registered with CPE.
  • Liaise with the Programme Management team for student's pathway, tutorial groupings, assessments, etc

Exams

  • Work with Exam Team to plan examination schedules for assigned programmes.
  • Liaise with Exam Centre for main and re-exams.

Others

  • Support in providing data during budgeting exercise.
  • Support in conducting orientation to newly appointed associate lecturer.
  • Any other ad-hoc duties as required by the company from time to time.

Requirements

  • Diploma / Degree holder in any discipline with 1-3 years of experience
  • 1-2 years of relevant working experience in planning preferred.
  • Good team working skills and a flexible approach to delivering team results.
  • Ability to plan, prioritize and organize own work independently to achieve agreed results and, at times, under pressure.
  • Good Oral and written communication skills and ability to liaise and network with internal and external stakeholders.
  • Excellent administrative and organizational skills with good level of numeracy, accuracy and attention to detail.
  • Good understanding of higher education qualifications in Singapore and Internationally.
  • Good working knowledge of Microsoft Office applications including Word, PowerPoint and Excel. Knowledge and experience in using resource optimization tools will be advantageous.
  • Assist in events and orientation 2-4 times per year
  • Good team working skills and a flexible approach to delivering team results.

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