Admin Executive

5 days ago

Central Region, Singapore Pop Mart (Singapore) Holding Pte. Ltd. Full time $40,000 - $60,000 per year

Job Summary

We are looking for a responsible and detail-oriented Admin Executive to support our day-to-day office operations and assist various business teams. This role is based in Singapore and requires someone who is hands-on, comfortable using internal systems, and able to multi-task in a fast-paced environment.

Key Responsibilities

  • Provide day-to-day administrative support including office supplies, courier arrangement, document filing, and system data maintenance.
  • Coordinate company events and staff activities according to seasonal needs (e.g. festive celebrations), aligning with budget and brand guidelines.
  • Assist with office relocation projects, including packing coordination, vendor liaison, seating plans, and move-day logistics.
  • Assist business teams with ordering from suppliers and following up on deliveries, invoices, and inventory.
  • Manage vendor relationships and liaise with third-party service providers (e.g. pantry, cleaning, printing, etc.).
  • Track and update records of company fixed assets (e.g. laptops, monitors, furniture), including tagging, distribution, and return.
  • Support meeting scheduling, business travel arrangements, and internal communication logistics.

·       Assist in onboarding/offboarding administrative processes.

·       Participate in ad-hoc tasks or cross-functional projects as assigned.

Requirements

·       Diploma in any field.

· years of relevant experience in administration or office operations.

·       Proficient in Microsoft Office (Excel, Word, PowerPoint); comfortable using internal systems and tools.

·       Strong attention to detail and follow-through; reliable and hands-on.

·       Good communication and coordination skills to work with vendors and internal teams.

·       Able to multitask in a fast-paced environment.

·       Fluent in English; Mandarin is a plus (for liaising with internal teams or Chinese-speaking vendors).

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