Admin Executive

3 days ago

Central Region, Singapore GWS Local Singapore Full time $80,000 - $120,000 per year

About the Role:

As a CBRE Finance Admin Support, you will manage and coordinate the fulfilment of the CBRE contract. and other duties.

What You'll Do:

  • Manage incoming feedback from Client, create and track Work Orders in our CMMS System
  • Reviews contract and service agreements to ensure the service level comply with legal, guidelines, budget as well as with client procedures.
  • Negotiates and interprets contracts, and monitors fulfilment of contractual obligations
  • Ensuring compliance with safety regulations, conducting risk assessments and implementing safety measures.
  • Provides recommendations of approval or alternation solutions.
  • Interfaces with the Accounting Department on invoicing and PO insurance issues.
  • Accountable for administration and execution of Supplier / Vendor Performance.
  • Identify opportunities for improvement, develop and manage budget for facility operations.
  • Provides formal supervision to individual employees within single functional or operational area.
  • Plans and monitors appropriate staffing levels and utilization of labour, including overtime.
  • Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company's values.
  • Single point of contact and accountable for overall portfolio
  • Responsible for all aspects of facilities management operations
  • Perform client and financial reporting
  • Ensure all service levels (including key performance indicators) are met
  • Comfortable with weekend work - Coordinate and escort vendors on Saturdays
  • Ensure no disruption of building operations due to breakdown of any equipment under maintenance

What You'll Need:

  • Minimum 1-year experience of working in Admin or Finance Industry
  • Experience of working within a demanding fast paced environment involving high levels of customer care
  • Ability to provide efficient, timely, reliable and courteous service to customers
  • Ability to effectively present information.
  • Ability to respond effectively to time sensitive situations.
  • Proficiency in Microsoft Office suite
  • Excellent written and verbal communication skills. Strong organizational and analytical skills

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