Office Assistant

4 days ago

Ang Mo Kio New Town, Singapore MEDs Technologies Pte Ltd Full time $30,000 - $50,000 per year

We are looking for a reliable and detail-oriented Office Assistant to support daily administrative operations in our manufacturing office. The successful candidate will assist with general office duties, documentation, and coordination between departments to ensure smooth workflow across production, purchasing, and managing the team.

Job Description:

  1. Production Administrative Support:


• Assist the Production Manager with daily operational tasks.


• Prepare and issue production work orders.


• Accurately track and compile employee attendance and overtime data.


• Handle documentation for the production department.

  1. Document Control (DCC):


• Manage and maintain controlled documents (e.g., procedures, work instructions) in accordance with the company's Document Control (DCC) system.


• Ensure the proper distribution, retrieval, and archiving of both soft and hard copy documents.


• Maintain document revision records and ensure only the latest versions are in use.

  1. Procurement and Inventory Management:


• Raise purchase requests for office supplies, production consumables, and low-value expendables.


• Coordinate with suppliers on deliveries and logistics.


• Monitor inventory levels of administrative and common production items.

  1. General Administration:


• Provide general clerical support, including handling incoming calls, emails, and correspondence.


• Organize and maintain filing systems and records.


• Assist in coordinating meeting schedules and receiving visitors.


• Perform other ad-hoc administrative duties as assigned by the supervisor.

Requirements:


• GCE O level / Nitec / Diploma in Business Administration or equivalent.


• 1-2 years of experience in an administrative or office support role.


• Prior experience in a manufacturing environment and basic understanding of document control (DCC) principles will be a distinct advantage.


• Proficient in Microsoft Office applications (especially Word and Excel for data tracking).


• Strong organizational skills with a keen eye for detail.


• Good verbal and written communication skills.


• Responsible, able to work independently with minimal supervision, and a good team player.


• Good working attitude.


• Ability to communicate effectively in Mandarin (spoken and written) to liaise with Mandarin-speaking clients/partners.


• Requirement to work closely with colleagues from different countries.


• Self-motivated & goal oriented.


• Work in a team environment and interface with all levels within the organization


• Cultural Sensitivity


• Willing to work overtime if needed.


• Candidate with cables product supply chain knowledge will be offered for higher role.

  • Admin Assistant

    2 weeks ago

    Ang Mo Kio New Town, Singapore 24e7df8e-c4df-47df-b383-5c8db039bfff Full time $3,000 - $4,000 per year

    Responsibilities:Provide administrative support to General Administration department which may include data entry work, filing, submitting invoices for payment, and etcPerforms reception support when needed which may include answering and screening incoming phone call and forwarding to the relevant department, greeting and assisting visitors, support...

  • Accounts Assistant

    4 days ago

    Ang Mo Kio New Town, Singapore Practical Analyzer Solutions Pte Ltd Full time $30,000 - $50,000 per year

    This role supports both administrative and accounting functions to keep the office running smoothly.Accounting DutiesGenerate customer invoices, post supplier invoices, and update AR/AP transactions in Business Central.Prepare Accounts Receivable reports and send monthly Statement of Account to customers and follow up; prepare Accounts Payable documents for...

  • Contracts Officer

    2 weeks ago

    Ang Mo Kio New Town, Singapore Ang Mo Kio Town Council Full time $40,000 - $60,000 per year

    Ang Mo Kio Town Council (AMKTC) is 1 of the biggest Town Council in Singapore and manages/improves the public residential and commercial properties in 7 divisions; namely Teck Ghee, Cheng San, Ang Mo Kio-Hougang, Seletar-Serangoon, Buangkok-Fernvale South, Kebun Baru SMC and Yio Chu Kang SMC. We aim to make AMKTC an ideal place to live, work and play, and to...

  • Contracts Officer

    3 days ago

    Ang Mo Kio New Town, Singapore 1efed1d0-6787-43ad-a744-16bf7cd439d7 Full time $30,000 - $40,000 per year

    Ang Mo Kio Town Council (AMKTC) is 1 of the biggest Town Council in Singapore and manages/improves the public residential and commercial properties in 7 divisions; namely Teck Ghee, Cheng San, Ang Mo Kio-Hougang, Seletar-Serangoon, Buangkok-Fernvale South, Kebun Baru SMC and Yio Chu Kang SMC. We aim to make AMKTC an ideal place to live, work and play, and to...

  • Admin Assistance

    2 weeks ago

    Ang Mo Kio New Town, Singapore Private Advertiser Full time $25,000 - $35,000 per year

    Responsibilities· Generate Invoices/Credit Note via Portal and send to clients in a timely manner.· Maintain accurate records of issued invoices and payments.· Send statement of accounts, payment follow-up until received, and handle billing enquiries.· Ensure documents are properly labeled, stored.· Scan and digitize financial and administrative...

  • Part Time Admin and Operation Assistant

    1 week ago

    Ang Mo Kio New Town, Singapore MAGDALENE SEWING CENTRE PTE. LTD. Full time $30,000 - $60,000 per year

    We are looking for a competent Office Assistant to help with the organization and running of the company's daily administrative operations. The ideal candidate will be able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion, as...

  • Purchasing Officer

    2 weeks ago

    Ang Mo Kio New Town, Singapore Giken Sakata (S) Ltd Full time $30,000 - $60,000 per year

    Responsibilities:Purchase Order (PO) ManagementIssue purchase orders to suppliers accurately and in a timely manner.Verify POs align with internal specifications, pricing agreements, and lead times.Rescheduling and AdjustmentsAdjust order schedules in response to changes in customer demand or production timelines.Maintain proactive communication with...

  • Admin Processing Officer

    23 hours ago

    Ang Mo Kio New Town, Singapore PERSOL Full time $20,000 - $40,000 per year

    P-Serv is partnering with a leading transport statutory board to recruit Processing Officers. Join the team in ensuring Singapore's transport network runs smoothly by accurately reviewing applications, verifying information, and maintaining efficient processing operations.Working Hours / Location4 days work, 2 days offAM shift: 9am to 6:30pm (1 hour break)PM...

  • Admin Officer

    5 days ago

    Ang Mo Kio, Singapore ECSAL TECHNOLOGIES PTE. LTD. Full time

    **Responsibilities**: - Assist in office facilities and maintenance requirements by scheduling, assigning and follow up with vendor/ contactors on work progress; - Undertake and oversee office renovation projects and work with various vendors/ contractors to ensure completion; - Assist in enhancing office efficiency by planning and implementing office...

  • Admin Officer

    1 week ago

    Ang Mo Kio, Singapore Allkin Singapore Ltd Full time

    COMPANY DESCRIPTION Founded in 1978 as Singapore's first family service centre, Allkin Singapore is a community-centric social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background. Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for...