Purchasing Officer

2 weeks ago

Ang Mo Kio New Town, Singapore Giken Sakata (S) Ltd Full time $30,000 - $60,000 per year

Responsibilities:

Purchase Order (PO) Management

  • Issue purchase orders to suppliers accurately and in a timely manner.
  • Verify POs align with internal specifications, pricing agreements, and lead times.

Rescheduling and Adjustments

  • Adjust order schedules in response to changes in customer demand or production timelines.
  • Maintain proactive communication with suppliers to manage changes and minimize disruptions.

Supplier Delivery Schedule Updates

  • Maintain up-to-date records of all supplier delivery schedules.
  • Track order confirmations, expected delivery dates, and ensure accurate data entry into internal systems.

Shipment Monitoring

  • Monitor supplier shipments to ensure on-time delivery.
  • Follow up on any shipment delays, discrepancies, or urgent requirements to minimize impact on operations.

Documentation and Paperwork

  • Manage all purchasing-related documentation, including PO filing, delivery orders, invoices, and goods receipt notes (GRNs).
  • Ensure documentation complies with internal policies and audit requirements.

Reporting and Update

  • Prepare and maintain regular reports on procurement activities, material status, supplier performance, and order tracking.
  • Update internal stakeholders on critical issues such as delays, shortages, or cost changes.
  • Use ERP or procurement systems to ensure accurate and up-to-date data reporting.

Ad-hoc Duties

  • Assist the purchasing department with additional tasks or projects as assigned by the superior.

Requirements:

  • O-level and above.
  • 1 year of working experience in a purchasing, procurement, or supply chain role.
  • Entry level welcome to apply and training will be provided.
  • Basic knowledge of procurement processes and vendor management.
  • Proficient in Microsoft Office (especially Excel) and Nav.
  • Good communication and negotiation skills.
  • Organized, detail-oriented, and able to multitask in a fast-paced environment.
  • Salary will be paid based on working experience and qualification

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