Accounts Assistant

4 days ago

Ang Mo Kio New Town, Singapore Practical Analyzer Solutions Pte Ltd Full time $30,000 - $50,000 per year

This role supports both administrative and accounting functions to keep the office running smoothly.

  1. Accounting Duties

  2. Generate customer invoices, post supplier invoices, and update AR/AP transactions in Business Central.

  3. Prepare Accounts Receivable reports and send monthly Statement of Account to customers and follow up; prepare Accounts Payable documents for payment release.
  4. Verify and calculate monthly overtime and site work allowance based on approved timesheets and attendance records.
  5. Assist in verifying staff claims to ensure they follow proper accounting treatment.
  6. Assist in preparing financial reports, company accounts, and statutory filings.

  7. Assist in providing project-related financial data to support project and business decision-making.

  8. Administrative Duties

  9. Answer and direct phone calls in a professional manner (shared with office team).

  10. Maintain pantry supplies and manage stationery inventory for the office.
  11. Assist with customer visits, training, and internal meetings – including meeting room setup and refreshment arrangements.
  12. Arrange staff overseas travel – search and book flights, hotels, airport transfers, and travel insurance.
  13. Assist with annual insurance renewals and project-related insurance.

  14. Provide backup support in coordinating courier/freight arrangements and preparing logistics documents (PO, DO, Packing List, Quotations), when required.

  15. General Duties

  16. Ensure the office environment is clean and tidy (shared responsibility).

  17. Follow workplace safety and hygiene procedures.
  18. Provide suggestions to improve daily processes and efficiency.

Requirements:

  • Min. Diploma in Accounting/ Finance
  • Prior experience in admin and accounting roles
  • Proficiency in Microsoft Office and accounting software (Business Central)
  • Highly organized, responsible, and good with numbers.
  • Able to work independently and as part of a team.

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