Admin Executive

3 days ago

Hougang, Singapore Methodist Welfare Services Full time $40,000 - $60,000 per year

RESPONSIBILITIES:

  • Oversee the collation, generation and submissions of FSC Comcare Fund, Strait Times SPMF, Internal e-fund and liaise with MWS Corporate Service on the disbursements of the funds in a timely manner.
  • Oversee the compliance and adherence of various funding administration & requirements.
  • Oversee the administration and maintenance of disbursement from the petty cash float and keep all documentations updated.
  • Oversee and assist with the administration, purchase and maintaining the inventory of office equipment and funiture.
  • Oversee the maintenance/repairs of equipment and furniture and to work with contractors and vendors closely.
  • Oversee the overall office security and maintenance of counselling rooms' alert alarm system and counselling video recording system.
  • Oversee the overall Non-BIPs IT administration, maintenance and safe keeping of all Non-BIPs IT resources.
  • Oversee, maintain and update all communication documentations pertaining to FSC's Core services.
  • Work closely with supervisor to document and review various administrative SOPs to enhance the administrative operation of the Centre.
  • Assist with the supervision of Assistant-Admin or Assistant-Support or Office Cleaner (when needed).
  • Provide relevant orientation to new employees on the administrative processes and maintain employees' records.
  • To undertake any other duties assigned by managements

REQUIREMENTS:

  • GCE O Level with 5 years of experience
  • Certificate or diploma in Management and Finance would be an added advantage
  • Possess strong planning, organization, implementation and follow-up skills
  • Meticulous with attention to detail.
  • Ability to engage stakeholders and partners
  • Possess high level of initiative, a good team player
  • Possess cultural understanding and social sensitivity
  • Understand self, personal values, beliefs and the way these impact the working relationship with colleagues
  • Engage in self-care and active learning
  • Possess positive attitude with good interpersonal and written communication skills
  • Proficient in MS Office

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