Executive Assistant

12 hours ago

Hougang, Singapore VOLT AUTO Full time $45,600 - $54,000 per year

Company Overview:

Volt Auto is Singapore's exclusive authorised dealer for the latest Electric Vehicles, providing distribution, retail, and after-sales services, and committed to delivering exceptional vehicles and service as a trusted name in the industry.

Position Overview:

Reporting to the Head of Human Resource & Administration, the Executive Assistant (EA) will provide high-level administrative support, ensuring the efficient operation of the executive's office. The role involves managing schedules, coordinating meetings and events, handling correspondence, and performing a range of executive tasks to support the Head of HR & Admin in achieving organizational goals.

Responsibilities:

Calendar Management:

  • Coordinate and manage calendar, including scheduling meetings, appointments, and travel.
  • Prioritize and organize daily activities, ensuring efficient use of time.

Communication:

  • Act as the primary point of contact between the Head of HR & Admin and internal/external stakeholders.
  • Handle and screen phone calls, emails, and correspondence, ensuring prompt and appropriate responses.

Meeting Coordination:

  • Arrange and prepare materials for meetings, including agendas, presentations, and reports.
  • Take minutes during meetings and follow up on action items as required.

Travel Arrangements:

  • Organize complex travel itineraries, including flights, accommodation, and transportation.
  • Ensure all travel-related documentation and arrangements are completed efficiently.

Administrative Support:

  • Prepare and proofread documents, reports, and presentations.
  • Manage and maintain filing systems, both electronic and paper-based.

Confidentiality:

  • Handle sensitive information with discretion and confidentiality.
  • Ensure that all data and records are managed in compliance with company policies.
  • Any ad-hoc duties as assigned.

Requirements:

Education: Minimum Diploma or Bachelor's degree or equivalent experience.

Experience: Minimum 3 years of experience as a Personal Assistant or in a similar administrative role, preferably supporting senior executives.

Skills:

  • Exceptional organizational and time-management abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Ability to handle multiple tasks and prioritize effectively.
  • High level of professionalism and discretion.
  • Possess a valid class 3/3A driving license.

Attributes:

  • Proactive and self-motivated with a problem-solving mindset.
  • Ability to work under pressure and meet tight deadlines.
  • Strong attention to detail and accuracy.

Job Type: Full-time

Pay: $3, $4,500.00 per month

Benefits:

  • Dental insurance
  • Health insurance

Education:

  • Bachelor's or equivalent (Required)

Experience:

  • Personal assistant: 2 years (Required)

Willingness to travel:

  • 50% (Required)

Work Location: In person

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