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HR Assistant

3 weeks ago

Central Region, Singapore EssilorLuxottica Asia Pacific Pte Ltd Full time $40,000 - $60,000 per year

Overview

The HR Assistant (Data and General Admin) supports the Human Resources department by performing a variety of administrative, data management, and employee support tasks. This role ensures smooth HR operations, accurate data handling, and effective facilities coordination. The ideal candidate is organized, detail-oriented, and proficient in HR systems like SAP.

Key Responsibilities

1. HR Support

  • Onboarding for New Hires: Facilitate the onboarding process by preparing and ensuring all required documentation is completed.
  • Exit Clearance: Coordinate exit processes, collecting company assets, and ensuring final documentation is completed.
  • Work Pass Application: Prepare and submit work pass applications for foreign employees, ensuring compliance with immigration regulations and timely processing.
  • SAP Knowledge: Utilize SAP to manage employee records, update HR data, and generate reports as needed.
  • Corporate Insurance and Mobile Phone: Administer employee enrollment in corporate insurance plans and manage corporate mobile phone assignments, ensuring compliance with company policies.
  • Internship Interview Arrangement: Support Talent Acquisition team for internship interview arrangement with respective hiring managers.

2. Data Management

  • SAP Profile Creation: Create and maintain accurate employee profiles in SAP, ensuring data integrity and compliance with organizational standards.
  • Confidentiality: Handle sensitive employee information with discretion and ensure compliance with data protection regulations.

3. General Administration

  • Document Management: Maintain organized physical and digital HR files, including contracts, policies, and compliance documents.
  • Scheduling and Coordination: Supporting HR events, including preparing and organizing.
  • Correspondence: Draft and distribute HR-related communications, such as policy updates or employee announcements.

4. Employee Support

  • Query Resolution: Serve as a point of contact for employee inquiries regarding HR policies, benefits, and procedures.

5. Facilities Management

  • Office Resources: Coordinate the allocation of office resources, such as workstations, parking assignments, and access cards, in collaboration with facilities teams.
  • Space Management: Assist in managing office space assignments and ensuring a safe, organized work environment.
  • Vendor Coordination: Liaise with external vendors for office supplies, maintenance, or services as directed by HR or facilities management.

Qualifications

  • Experience: 1-2 years of experience in HR, administrative, or data management roles.

  • Skills:

  • Proficiency in SAP

  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Attention to detail and commitment to data accuracy.
  • Ability to handle confidential information with integrity.
  • Technical Requirements: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with office management tools.