Contracts Administrator

3 days ago

Central Region, Singapore NUNCHI MARINE PTE. LTD. Full time $60,000 - $120,000 per year

Key Responsibilities

  • Contract Preparation & Review:

    Assist in drafting, reviewing, and issuing sales and purchase contracts and agreement for crude oil, refined products, and other energy commodities in accordance with company templates and trading terms.
  • Documentation, KYC & Compliance:

    Ensure contract documentation aligns with internal policies, regulatory requirements, and counterparties' terms. To work closely with internal Compliance with regards to status KYC & Onboarding for new counterparties (buyers, suppliers) before contract issuance.
  • Data Entry & Management:

    Maintain accurate records of contract data, confirmations, and amendments in internal systems (e.g., CTRM or ERP systems) and records.
  • Coordination & Communication:

    Liaise with external counterparties (buyers, suppliers), internally with traders, operations, trade finance, shipping & demurrage, and legal teams to ensure seamless execution of contracts and resolution of discrepancies.
  • Monitoring & Follow-Up:

    Track key contract milestones (e.g., nomination dates, delivery periods, payment terms) and ensure timely follow-up and updates.
  • Filing & Archiving:

    Organize physical and digital contract files in accordance with company's prescribed document retention policies and audit standards.
  • Support Continuous Improvement:

    Participate in process improvement initiatives related to contract lifecycle management and document flow.

Requirements

  • Bachelor's degree in Business, Legal Studies, Maritime Studies, or related field.
  • 1–3 years of relevant experience in contract administration, preferably within a trading house or related industry
  • Fresh graduates are welcomed
  • Knowledge of international trade terms (Incoterms, laytime, demurrage, etc.)
  • Proficient in MS Office (Excel, Word);
  • Experience with the use of ETRM or CTRM systems is a plus

Essential Personal Attributes:

  • Self-motivated, keen to learn and a team player.
  • Confident and accountable.
  • Strong attention to detail and organizational skills.
  • Good interpersonal and written communication skills.
  • Ability to work in a fast-paced, deadline-driven environment.

What We Offer

  • A collaborative and inclusive work culture.
  • Opportunities for career development within a growing company.
  • Competitive remuneration and performance-based bonuses.
  • Comprehensive benefits include but not limited to insurance, leave, and health & fitness membership.

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