Contracts Administrator
2 days ago
Key Responsibilities
- Contract Preparation & Review:
Assist in drafting, reviewing, and issuing sales and purchase contracts and agreement for crude oil, refined products, and other energy commodities in accordance with company templates and trading terms. - Documentation, KYC & Compliance:
Ensure contract documentation aligns with internal policies, regulatory requirements, and counterparties' terms. To work closely with internal Compliance with regards to status KYC & Onboarding for new counterparties (buyers, suppliers) before contract issuance. - Data Entry & Management:
Maintain accurate records of contract data, confirmations, and amendments in internal systems (e.g., CTRM or ERP systems) and records. - Coordination & Communication:
Liaise with external counterparties (buyers, suppliers), internally with traders, operations, trade finance, shipping & demurrage, and legal teams to ensure seamless execution of contracts and resolution of discrepancies. - Monitoring & Follow-Up:
Track key contract milestones (e.g., nomination dates, delivery periods, payment terms) and ensure timely follow-up and updates. - Filing & Archiving:
Organize physical and digital contract files in accordance with company's prescribed document retention policies and audit standards. - Support Continuous Improvement:
Participate in process improvement initiatives related to contract lifecycle management and document flow.
Requirements
- Bachelor's degree in Business, Legal Studies, Maritime Studies, or related field.
- 1–3 years of relevant experience in contract administration, preferably within a trading house or related industry
- Fresh graduates are welcomed
- Knowledge of international trade terms (Incoterms, laytime, demurrage, etc.)
- Proficient in MS Office (Excel, Word);
- Experience with the use of ETRM or CTRM systems is a plus
Essential Personal Attributes:
- Self-motivated, keen to learn and a team player.
- Confident and accountable.
- Strong attention to detail and organizational skills.
- Good interpersonal and written communication skills.
- Ability to work in a fast-paced, deadline-driven environment.
What We Offer
- A collaborative and inclusive work culture.
- Opportunities for career development within a growing company.
- Competitive remuneration and performance-based bonuses.
- Comprehensive benefits include but not limited to insurance, leave, and health & fitness membership.
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