Admin Executive

4 days ago

Downtown Tanjong Pagar, Singapore TOURLIFE CONSULTANTS PRIVATE LIMITED Full time $30,000 - $60,000 per year

About the Role

We are seeking a responsible and well-organised Admin Executive to support the Director in day-to-day operations. The role involves administrative duties, document preparation, client coordination, and assisting with outsourced services such as payroll, accounting, HR/work pass, and corporate filings.

Key Responsibilities

  • Provide administrative support to the Director, including scheduling, follow-ups, and document preparation.
  • Manage office operations: procurement, vendor coordination, filing, courier arrangements, and logistics.
  • Prepare letters, forms, agreements, and simple reports.
  • Maintain organised records of documents, contracts, and client files.
  • Liaise with clients to collect documents, send reminders, and update progress.
  • Coordinate with clients for payroll, CPF, and statutory submissions.
  • Assist in preparing basic documents for accounting, tax, work pass, and corporate filings.
  • Track deadlines, service timelines, and follow-up actions.
  • Organise meetings, manage calendars, and handle general enquiries.
  • Perform any ad-hoc duties assigned by the Director.

Job Requirements

  • Degree in Business Administration or related field.
  • Minimum 1–2 years of administrative experience.
  • Basic knowledge of HR, accounting, or work-pass processes is an advantage.
  • Responsible, organised, and able to work independently.
  • Strong communication and coordination skills.
  • Proficient in MS Word, Excel, and online portals.

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