Corporate Secretarial and Admin Senior Executive

2 days ago

Downtown Tanjong Pagar, Singapore Stamford Land Corporation Ltd Full time $60,000 - $120,000 per year

Job Overview

The Corporate Secretarial and Admin Senior Executive is responsible for ensuring full compliance with statutory and regulatory requirements under the Companies Act, ACRA, and other governing bodies. This role involves managing the corporate secretarial matters for multiple entities within the Group, supporting Board and shareholder processes, and maintaining the integrity and accuracy of statutory records.

Responsibilities

Statutory Compliance & Governance

  • Ensure all entities within the Group comply with the Companies Act, ACRA regulations, ASIC requirements and internal governance standards.

  • Prepare and file annual returns, changes in directors, officers, share capital, and other statutory documents promptly.

  • Maintain and update statutory registers (directors, shareholders, charges, etc.) in accordance with legal requirements.

  • Monitor corporate governance and regulatory developments, providing timely updates to management.

  • Manage Australia Securities & Investment Commission ("ASIC") Lodgements to appoint or cease office holders; Change of address directors

Board & Shareholder Support

  • Circulate Corporate Secretarial related documents for signatures.

  • Compile and print all deliverables and reports for management and Board's meetings.

  • Coordinate Annual General Meetings (AGMs) including preparation of notices, proxies, and minutes

  • Organise and prepare for Board and Committee meetings, including scheduling, agenda preparation, and minute-taking.

  • Draft Directors resolution and filing with ACRA and ASIC.

Administrative & Systems Management

  • Prepare, maintain, and update Corporate Secretarial related documents and files.

  • Keeping statutory records, including audited accounts, names of company directors and shareholders.

  • Attend to striking-off of companies, employment pass applications, administration of CorpPass and other government administrative bodies' access.

  • Provide general administrative support to the Company Secretary

  • Monitor the submission of various reports and compile for submission to senior management.

  • Distribution of incoming mail and courier/posting of outgoing mails.

  • Monitor annual leave and medical leave of finance team.

  • Maintaining office stationeries and coordinate the collation of name card orders for Finance team

  • Prepare office stationeries and coordinate workspace arrangements for new joiners in the Finance team.
  • Assist in preparing and managing corporate greeting cards
  • Any ad-hoc duties as required.

Requirement

  • Candidates possess a diploma, degree or other professional qualifications in Business Studies or Law or currently pursuing Institute of Chartered Secretaries and Administrators ("ICSA") or Singapore Association of the Institute of Chartered Secretaries and Administrators (SAICSA).
  • Minimum 4 years corporate secretarial experience and 2 years of relevant experience in a similar administrative role.
  • Strong knowledge of the Singapore Companies Act, ACRA filing requirements, and corporate governance practices.
  • Proficient in Microsoft Office, ACRA BizFile+, and entity management systems.
  • Demonstrated ability to provide excellent client service, ensuring all client requests and queries are handled promptly and professionally
  • Strong written and verbal communication skills.
  • Meticulous, organised, and able to manage multiple deadlines with attention to detail.
  • Ability to maintain confidentiality and handle sensitive information.
  • Good team player and positive attitude.

  • Corporate Secretary Executive

    2 days ago

    Downtown Tanjong Pagar, Singapore B&H MANAGEMENT CONSULTANCY PTE. LTD. Full time $40,000 - $60,000 per year

    Job Description & RequirementsCorporate Secretarial Executive ( Company Secretary )We are looking for bright individuals who are energetic, having or showing a strong desire and determination to succeed, and thrive in a fast-paced tech savvy work environment. We have various open positions and are looking for partners and associates who can be part of our...

  • Corporate Secretarial Assistant

    2 weeks ago

    Downtown Tanjong Pagar, Singapore PKF-CAP Corporate Services Pte Ltd Full time $40,000 - $60,000 per year

    We are currently looking for suitable candidates to join our Corporate Secretarial Department as Corporate Secretarial Assistant.Job DescriptionAssist in providing corporate secretarial support to a portfolio of private limited, public listed, VCCs, branches, foreign companies, and other entities.Assist in the incorporation of new companies, registration of...

  • Senior Corporate Secretarial Executive

    2 weeks ago

    Downtown Tanjong Pagar, Singapore Yobbi Consultancy Pte. Ltd. Full time $90,000 - $120,000 per year

    ResponsibilitiesProvide advice to new clients on company incorporation mattersHandle full spectrum of company secretarial dutiesManage a portfolio of multiple corporate secretarial clientsManage the incorporation of new companies, registration of branches, representative offices, and other entities, ensuring compliance with the requirements of the Singapore...

  • Corporate Secretarial Associate

    1 week ago

    Downtown Tanjong Pagar, Singapore CSC (Corporation Service Company) Full time $40,000 - $60,000 per year

    Your functionAssist in providing full spectrum of corporate secretarial services to clientsEnsure statutory and compliance requirements are metPreparing/Reviewing necessary documents for company incorporations, registration of foreign branches & representative offices, shareholders' meetings, board resolutions/meetings, corporate actions, striking off,...

  • Corporate Secretarial Executive

    4 days ago

    Tanjong Pagar, Singapore PreceptsGroup Full time

    **Responsibilities**: - Managing portfolio of companies consisting of private companies, variable capital company, offshore companies and etc.; - Handling full spectrum of corporate secretarial matters for all stages of company lifecycle, i.e. from company incorporation to dissolution; - Preparation of directors’ resolutions, shareholders’ resolutions...

  • Corporate Secretary

    2 weeks ago

    Downtown Tanjong Pagar, Singapore SmartHire by SEEK Full time $60,000 - $120,000 per year

    Our client is seeking a Corporate Secretary to join their teamThis is a fantastic opportunity to leverage your expertise in corporate services and expand your business network within the China and Singapore markets. Join a dynamic team where your skills will be valued and your career will flourish.What you'll be doing?Market Insight: Utilize your...

  • Corporate Secretarial Coordinator

    2 weeks ago

    Downtown Core, Singapore Mazars LLP Full time

    **Mazars **is a global audit and accounting firm which provides Corporate Secretarial support to an impressive portfolio of clients in retail, aviation, F&B, finance, commodity trading, information technology and others. We are a vibrant, youthful and dynamic company with a network of colleagues in over 90 countries worldwide. We promote work diversity and a...

  • Company Secretary

    1 week ago

    Downtown Tanjong Pagar, Singapore Straits Developments Pte Ltd Full time $100,000 - $120,000 per year

    Job Posting Use OnlyCompany SecretarySGX-Listed Group | Strategic Governance RoleAbout the CompanyWe are a leading SGX-listed group with a strong reputation and commitment to sustainable long-term growth. To strengthen governance and board support, we are seeking an experienced Company Secretary.The RoleThis is a senior management appointment and its related...

  • Assistant - Corporate Secretarial

    1 week ago

    Downtown Core, Singapore In.Corp Global Pte Ltd Full time

    **Duties and responsibilities** - Handle administrative requests for corporate secretarial department - Organizing and scheduling appointments with admin software - Planning meetings and taking detailed minutes - Organize and schedule appointments - Develop and maintain a filing system - Update and maintain office policies and procedures - Provide general...

  • Executive Secretary

    2 weeks ago

    Downtown Tanjong Pagar, Singapore GUOCOLAND MANAGEMENT PTE. LTD. Full time $60,000 - $80,000 per year

    Responsibilities:Provide full spectrum of secretarial support to Senior ManagementManage calendars, schedules, conference calls, meetings and appointmentsCoordinate complex travel arrangements, including booking of flight tickets, hotel accommodation and visa processing for Senior Management and the teamSupport the preparation and submission of business trip...