Executive Secretary

1 week ago

Downtown Tanjong Pagar, Singapore GUOCOLAND MANAGEMENT PTE. LTD. Full time $60,000 - $80,000 per year

Responsibilities:

  • Provide full spectrum of secretarial support to Senior Management
  • Manage calendars, schedules, conference calls, meetings and appointments
  • Coordinate complex travel arrangements, including booking of flight tickets, hotel accommodation and visa processing for Senior Management and the team
  • Support the preparation and submission of business trip expenses, mobile phone bills, entertainment claims for Senior Management and the team
  • Prepare, organize and upload documents and reports for Board of Directors, Audit Committee and management meetings
  • Maintain an organized filing system for documents and reports and ensure efficient retrieval when needed
  • Coordinate the collection of documents requiring the signatures of Senior Management and ensure prompt distribution to relevant business units and departments
  • Manage office supplies and equipment to ensure smooth daily operations.
  • Provide day-to-day administrative and operational support to the team as required
  • Provide secretarial support to the GCEO during the primary secretary's absence

Requirements:

  • Diploma/Certificate in Secretary or related field with at least 5 years' of relevant working experience
  • Proficient in Microsoft Office applications, such as Word, Excel and Power-point
  • Good oral and written communication skills
  • Discretion and trustworthiness in handling sensitive and confidential information
  • Resourceful, self-driven and high degree of professional integrity
  • Ability to work independently with strong organisational and time management skills

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