Finance Executive

Reports to: Finance Manager

Objective: Maintains Financial Report

Special Relationship:

1) Head of Secretariat

2) Hon Treasurer

3) Team members

4) HODs

5) Training Executives

Key Responsibilities are:

1) Sales and Accounts Receivable Maintenance

• Maintain Debtors Ledger

• Prepare monthly Aging Report

• Liaise with HOD & Training Executives on the collections

• Prepare and split AR listings for various departments

• Issue External and Internal invoice using MYOB

• Submit sales invoice to Government/Private Portal (, Ariba, etc)

• Prepare manual SFC Receipts.

• Verify receipts and update Training Executives.

• Prepare and update payment receipts listing eg. SFC, PayPal, AXS, Nets, Paynow, Cheque, etc.

• Reconcile payment received via different payment mode eg. SFC, PayPal, AXS, Nets, Bank Transfer and Cheque against monthly event closing listing and budget/ event P&L

• Liaising with stakeholders for other adhoc administrative works

• Other related duties

2) Accounts Payable Maintenance

• Maintain Creditors Ledger

• Prepare monthly AP Aging Report

• Prepare Payment Vouchers and claims fortnightly

• Prepare Cheques fortnightly

• Review Approved Vendor List

• Verify and input all Supplier's Invoices into MYOB and ensure all provide correct code and event name/date.

• Verify Staff Claims / Part-timer's Salary and CPF

• Reconcile supplier invoices with event budget/P&L

• Verify honorarium rates and payment approval

• Prepare Payment Vouchers and Cheques and checks payment status

• Prepare and verify of Purchase Orders.

• Prepare payment log and monitor honorarium payment to Council Members

• Maintain Payment listing

• Tracking Suppliers invoice and accrue event expenses versus the approved budget/ event P&L

• Preparation of Paypal refund for Fee wrongly paid or overpaid to IES

• Other related duties

3) General Ledger Maintenance

• Prepare of monthly accounts for IES, IEH, ESPL and IESA

• Responsible for transactional accounting, General Ledger and Monthly Closing

• Preparation of monthly Balance Sheet Schedules

4) Cash and Bank Maintenance

• Prepare monthly Bank Reconciliation

• Prepare and liaise with bank for Direct Debit/Credit Authorization Arrangements

• Bank in Cheque & Cash

5) GST Services

• Prepare and reconcile GST Report

6) Audit

• Consolidate yearly accounts for external auditor

• Attending to queries from Audit Planning, Pre-final Audit, Final Audit and Completion of the Audit

• Preparation of Audit Schedules/ documents from Audit Planning, Pre-final Audit, Final Audit and Completion of the Audit

• Preparation of Consolidation of Accounts

• Review Group and Subsidiaries Financial Statements

• Coordinate with Finance Committee to review the Financial Statements and liaise with the auditor on all the comments

7) Taxation Services

• Consolidate yearly accounts for tax agent

• Attending to queries for Estimated Chargeable Income and Final Tax

• Preparation of required schedules / documents for tax agent

• Review Tax Computation and Income Tax Return

Required Competencies / Skills:

• ACCA/ Degree in Accountancy or equivalent qualification

• Strong accounting and auditing knowledge

• Consolidation experience or other subject-matter experience is advantageous

• Able to multi-task, handle pressure and committed to delivering quality work within tight timelines

• Is a team player and able to work independently with minimum supervision

• Hardworking and takes pride in his/ her work

• Have initiative, keen to learn new things and acquire new knowledge

• Mature personality and willing to learn

• Good interpersonal and communication skills

• Proficient in accounting software such as MYOB and Microsoft Office (MS Office)

• Professional character and possess good etiquette