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Executive, Tender

2 weeks ago

West Region, Singapore Jurong Port Pte Ltd Full time $40,000 - $80,000 per year

The Job

  • Assist in drafting and preparing tender documents, including collating scope of work, specifications, and evaluation criteria from relevant departments.
  • Coordinate tender administration activities such as publication, clarifications, and document compilation.
  • Maintain accurate tender records and ensure adherence to procurement policies and regulatory requirements.
  • Monitor and track vendor's daily operational submissions (work schedules, checklists, service reports).
  • Review and verify vendor's monthly performance reports.
  • Conduct site walkabouts and document observations for Manager's review.
  • Follow up with vendors on rectification of service lapses.
  • Check supporting evidence for completed works and identify any non-performance.
  • Prepare deduction summaries for Manager's endorsement.
  • Maintain records of completed maintenance activities.
  • Liaise with internal stakeholders to gather operational requirements for tenders or service improvements.
  • Assist in preparing meeting notes, status updates, and simple reports.
  • Coordinate with other departments to support conservancy-related initiatives.
  • Assist in tracking expenditure against budget for conservancy activities.
  • Maintain payment records and supporting documents.
  • Alert Manager of variances or unusual spending patterns.
  • Support the Manager in identifying and implementing process improvements.
  • Research on industry best practices, equipment, or methods relevant to conservancy.
  • Assist in trials or pilot initiatives for service enhancements.

The Requirements

  • Diploma in Engineering, Facilities Management, Business administration or related field
  • Minimum of 3 years of relevant work experience in tender management, conservancy, or quantity surveying
  • Understanding related regulatory requirement such as NEA, WSH, and public sanitation standards will be a plus