Trade and Admin Assistant

4 days ago

Raffles Place, Singapore Premier Fiduciary Pte. Ltd. Full time $40,000 - $60,000 per year

Trade Administrator:  Responsible for managing and executing international trade documentation, raising commercial invoices, liaising with banks for bills of lading and packing lists.

Key Responsibilities:

  • 2 years' experience in operations, including contracts & documentation in an International Trading Company.
  • Strong attention to detail & working with multiple parties in solving issues.
  • Strong analytical skill with an ability to understand problems & solve proactively.
  • Excellent multi-tasking ability along with ability to independently prioritize task & organize issues according to commercial priority.
  • Familiar with export/import documents & payment instruments such as Letter of Credit, CAD, DP
  • Good numerical & communication skills in English
  • Familiar with containerized business and logistics
  • Will work with internal accountant to raise invoices and handle trades

Office Administrator:  To provide efficient, accurate and responsive administrative support

Key Responsibilities:


• Manage calendars, appointments, and meetings


• Coordinate international travel arrangements


• Handle confidential documents and maintain filing systems (digital and physical)


• Screen calls, emails, and other communications, responding or redirecting as necessary


• Liaise with internal departments and external contacts on behalf of the executive for meetings and appointments


• Organize and maintain office supplies and admin processes


• Co-ordinate messenger and courier services


• Perform personal errands or tasks as required


• Maintain office supplies


• Greet Clients


• Receive, Sort and distribute incoming and outgoing mails


• Manage task lists and follow up on deadlines and deliverables

Qualifications:


• Strong organizational and time-management skills


• Excellent verbal and written communication abilities


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other admin tools (e.g., Google Workspace, Zoom, etc.)


• Discretion and confidentiality are a must


• Ability to multitask and work under pressure

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