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Project Admin Coordinator

2 weeks ago

East Region, Singapore DLM Pte Ltd Full time $40,000 - $80,000 per year

Job Title: Project Coordinator – Construction Industry

Job Description:

A Project Coordinator in the construction industry plays a vital support role to the Project Manager, ensuring that projects run smoothly and efficiently. The primary responsibility is to facilitate communication between various departments, including liaising with internal teams such as the purchasing department and the project team, as well as external vendors and suppliers. The coordinator also plays a significant role in documentation management and ensures that all project deliverables are met on time and in accordance with project requirements.

Key Responsibilities:

  1. Submission of Shop Drawings, Material Catalogues, and Progress Claims:

  2. Ensure timely submission of shop drawings, material catalogues, and progress claims to relevant stakeholders.

  3. Preparation of Sample Boards for Approvals:

  4. Prepare and present sample boards to clients and stakeholders for approval of materials and designs.

  5. Coordinate Resources and Logistics:

  6. Oversee the scheduling and coordination of resources and logistics, ensuring that materials and personnel are available as needed, in line with project timelines.

  7. Handle General Administration:

  8. Assist in day-to-day administrative tasks, such as organizing meetings, maintaining records, and ensuring that project documents are up to date.

  9. Assist Project Managers in Evaluating Vendors' Quotations:

  10. Support the project manager in reviewing and evaluating vendor quotations to ensure competitiveness, quality, and cost-effectiveness.

  11. Liaise with Internal Colleagues and External Vendors:

  12. Act as the main point of contact between the project team, purchasing department, and external suppliers, ensuring clear communication and swift resolution of any issues.

  13. Assist with Documentation for Project Handover:

  14. Support the project manager in organizing and submitting the necessary documentation for the final handover of the completed project to the client.

Job Requirements:

  • Education & Experience:

  • Diploma with relevant experience in construction administration, project coordination, or a similar role is highly advantageous.

  • Skills:

  • Strong communication skills, both written and verbal.

  • Proficient in MS Office Suite and construction management software.
  • Good organizational skills with the ability to multitask and prioritize effectively.
  • Knowledge of construction processes, materials, and documentation procedures.

  • Personal Attributes:

  • Detail-oriented with a proactive approach to problem-solving.

  • Ability to work under pressure and meet tight deadlines.
  • Strong team player with the ability to work independently when necessary.