Office Support Admin

6 days ago

West Region, Singapore PERSOL Full time $40,000 - $80,000 per year

Key Responsibilities

  • Preparation of presentation to senior management
  • Provide administrative support, including calendar management, expenses and travel for Organization
  • Partner with teams to coordinate activities and projects
  • Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes
  • Coordinate registrations for conferences, symposia and local / international congresses
  • Set up meetings – liaise with attendees (in-house or externally) and arrange needed resources (e.g., teleconference, projection, meals)
  • Maintain enterprise information, including but not limited to organizational charts, rosters, birthday list, distribution lists, territory maps, photo library, etc.
  • Participate in team meetings to support coordination and delegation of tasks and projects
  • Collect, record, monitor, verify, and consolidate relatively complex data and information from multiple sources, and often with short lead time
  • Manage general inquiries and route questions to appropriate resources
  • Perform other duties as assigned

Preferred Qualifications

  • Ability to maintain a high level of integrity and discretion in handling confidential information
  • Strong attention to detail and organized with a systematic approach
  • Resilience under pressure
  • Ability to prioritize information and meetings on behalf of team members / senior leadership
  • Proven administration experience within a fast-paced international organization
  • Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom)
  • Willingness to help and learn with a team player mentality
  • Ability to work in a field of uncertainty and ambiguity

Interested candidates may send resumes to or apply through the application system. Regret to inform that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd
• RCB No E

EA License No. 01C4394
• EA Registration No. R Tay Khai Ven)

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