Senior Executive Assistant
7 days ago
**Responsibilities**:
- Manage the Director’s calendar.
- Handle all incoming calls and incoming mails for the Director.
- Despatch out-going mails to other departments within the hospital, as well as to external parties. Distribute in-coming mails to the dept.
- Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
- Perform typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.
- Answer phone calls, handle enquiries, record and convey messages.
- Collate and update relevant data required by the department for purposes of cost management and improvement.
- Manage rosters of clinicians, call back staff for coverage if there is shortage of staff.
- Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.
- Prepare and submit claims and records for overtime, public holiday and night allowances, leave and petty cash for department staff through successfactor.
- Manage gift packs for storage and distribution.
- Collect and despatch documents from/to areas within hospital premises.
- Requisite, control and maintain good utilisation of office supplies in the department.
- Perform any other duties assigned by supervisor.
**Requirements**:
- GCE ‘A’ or Diploma in any field
- Minimum 2 years of experience in clerical and administrative duties.
- A good understanding of accounting and figures.
- Good computer skills in Word, Excel and Power Point.
- Good communication and interactive skills.
- Able to work independently.
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