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Executive Assistant to The Founder/ceo

2 weeks ago

Singapore M CAPITAL MANAGEMENT PTE. LTD. Full time

The firm is looking for a full time time Executive Assistant to join the Singapore based team to provide effective administrative support to the Founder/CEO.

The Executive Assistant ensures the CEO is prepared and informed on his business and personal matters in a timely manner. This position exercises a high degree of communication, competence, initiative, discretion and confidentiality.

**Key responsibilities**
- Managing the CEO’s schedule and diary, assessing priorities and booking meetings
- Managing strictly confidential information with integrity and discretion, conveying essential information as appropriate
- Banking coordination support and making payments support for CEO (including some personal banking)
- Travel planning and booking for CEO (including personal travel)
- Undertaking general office management including ordering office supplies, coordinating mail delivery and scheduling office maintenance tasks. Organise meal food orders as and when required for the team
- Team event planning & management
- Investor conference event planning & management
- Basic company invoices, expenses, receipts tracking and coordination with outsourced Accountants
- Undertake ad hoc personal errands (e.g. arranging personal appointments and general life management logistics)
- Any other duties as may reasonably be required

**Requirements**:

- 2-3 years minimum of administration experience in personal/executive assistant positions
- Productive time management to ensure daily diary maintenance synchronisation of diary, telephone calls and visitors
- Highly collaborative with excellent communication (English - written and verbal)
- General bookkeeping experience is a bonus

**Benefits**
- Financial reward - MVP aims to grow in substantial step-function and will reward all team members accordingly
- Culture - We’re a small team and enjoy hanging out with each other over team lunches, occasional outings and more
- Environment - Our office is on the first floor of a beautiful shophouse located in the Telok Ayer area