Executive Assistant for CEO

3 days ago

Singapore VERTICAL INSTITUTE PTE. LTD. Full time

**Job description**

Our founder-CEO moves fast, tackling management meetings, product sprints, and last-minute decisions each day. To keep that pace, the CEO needs a versatile partner who can cover classic PA duties **and**jump on unusual assignments at a moment’s notice. If you thrive on variety, guard confidentiality like a vault, and enjoy turning half-formed ideas into polished results, you’ll love this role.

**Key Responsibilities**

**Executive Support**
- Orchestrate an ever-changing calendar (Singapore/PH time zone) with smart buffers for deep work.
- Arrange flights, hotels, and ground transport while optimising for cost and convenience.

**Ad-Hoc Research**
- Rapidly gather information on varied topics — from niche online services to lifestyle purchases — and package findings into concise, actionable summaries.
- Validate sources and highlight key takeaways, saving the CEO time and decision fatigue.

**Special Projects & Personal Errands**
- Execute one-off tasks ranging from sourcing hard-to-find vendors to managing confidential business initiatives.
- Handle light personal assistance (e.g., property admin, gifting) to free the CEO’s mental bandwidth.

**Process & Workflow Optimisation**
- Create and maintain clear, repeatable workflows that keep the CEO and wider team on track.
- Track open loops and drive tasks to completion so nothing slips through the cracks.
- Bring **strong project-management discipline**— juggling multiple projects simultaneously — and leverage modern project-management tools or software (e.g., Trello, Asana, ClickUp) where helpful.

**Success Looks Like**
- **Calendar & Inbox — Smooth Sailing**:No clashes, priority messages triaged, and the CEO’s day flows effortlessly.
- **Research — On Point**:Quick, well-organised summaries that answer the brief and enable fast decisions.
- **Special Requests — Handled**:Unusual tasks scoped, executed, and closed out before they become urgent.
- **Systems — Tight & Transparent**:Repeatable playbooks reduce guesswork and surface bottlenecks early.

**What Sets You Apart**
- **Flawless English**— written and spoken; you craft clear, persuasive copy on the first pass.
- **High Responsiveness**— comfortable staying available after hours and handling urgent tasks on short notice.
- **Young, Driven, Dynamic**— quick learner who embraces new tools and keeps the energy high under pressure.
- **Swiss-Army-Knife Mindset**— equally at ease booking travel or digging up obscure information online.
- **Operational Finesse**— you build repeatable systems and love automating the boring stuff.
- **Discretion & Integrity**— you handle sensitive information and unconventional tasks with absolute confidentiality.

**_Bonus Points _**
- Prior experience supporting a founder or C-suite leader in a remote, high-growth environment.

**What We Offer**
- Fully remote setup with a high-trust, outcome-oriented culture.
- Direct exposure to the CEO’s decision-making process and a front-row seat to scaling an ambitious tech-education venture.
- Freedom to experiment with new tools or workflows that boost efficiency.

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