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Executive Assistant

3 weeks ago

Singapore SEARCH STAFFING SERVICES PTE. LTD. Full time

We are representing our client, a medical device start-up company in Singapore.

**Executive Assistant (CEO Office)
**Responsibilities**:

- Completes a broad variety of administrative tasks for the CEO including: managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
- Communicates directly, and on behalf of the CEO, with CEOs of portfolio companies and others, on matters related to CEO’s programmatic initiatives
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
- Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Work closely with and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company
- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
- Support administrative task in the human resource functions
- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetingsAssists in coordinating the agenda of CEOs of portfolio in delivering business outcomes
- Works with finance department to prepare fundraising activities or portfolio companies

**Requirements**:

- Bachelor’s degree in relevant discipline
- Strong work tenure: 5 to 10 years of experience supporting C-level Executives
- Experience and interest in internal and external communications, partnership development
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat

EA Personnel Registration No: R1112468